AR Specialist #26-00229

Boynton Beach, FL

Onsite Job Description

Accounts Receivable Specialist

Boynton Beach, FL We are working with a nationwide facilities management and general construction firm that has been in business for over 50 years now. They specializes in the maintenance and repair, renovation, and remodeling of retail stores, banks, hotels, restaurants, commercial, and industrial properties. The AR Specialist role is primarily responsible for high-volume, accurate, and timely customer invoice generation to support cash flow. Key Responsibilities - Customer Billing

Generate high-volume customer invoices based on work orders, proposals, and completed services

Validate scope, pricing, and backup documentation prior to invoice issuance

Coordinate with operations to resolve incomplete billing packages

Ensure compliance with client billing requirements and formats

Issue invoices timely in accordance with contract terms

Billing Accuracy & Documentation

Maintain complete invoice files with required backup (photos, service reports, approvals)

Ensure compliance with internal approval workflows

Resolve discrepancies prior to invoice release

Maintain audit-ready documentation standards

Performance KPIs (Core to Role)

Invoice Production:

25-50+ invoices/day depending on complexity

Turnaround Time:

24-72 hours from service completion to invoice issuance

Accuracy Rate:

98%+ first-pass accuracy (minimal rework)

Document Completeness:

100% invoices supported by required backup

A/R Impact:

reduce billing delays and support timely collections

Qualifications

3-5+ years of AR or billing experience (construction/service industry preferred)

Strong understanding of contract-based and documentation-heavy invoicing

Proficiency in accounting software and Excel

High attention to detail and ability to handle high-volume billing

Strong communication and coordination skills

Preferred Experience

Supporting job cost-driven billing workflows, including coding invoices to jobs/work orders, validating backup documentation, and ensuring alignment with approved not-to-exceed (NTE) amounts

Service-based or vendor-managed environments where invoices are required to be supported by service documentation, proposals, and closeout packages prior to submission

Working within multi-location or multi-state operations, managing varying client billing requirements, formats, and submission protocols

Contributing to or improving accounts receivable and billing workflows, including documentation standards, approval processes, and invoice quality control procedures

ERP or accounting system implementations or transitions (Microsoft Dynamics 365 Business Central or similar), including adapting to structured billing processes and system-driven workflows