Job Description Summary:

Property Management company located in Coral Gables and Doral is seeking a full-time Accounting Clerk to join our growing accounting team. This position will be responsible for supporting the day-to-day accounting functions for a portfolio of properties, with a primary focus on Accounts Receivable (A/R) and Accounts Payable (A/P). The ideal candidate is a detail-oriented individual with excellent organizational and time-management skills and a strong understanding of bookkeeping and basic accounting principles.

Essential Duties and Responsibilities Accounts Payable Responsibilities:

• Process and manage all A/P transactions, including entering invoices and processing check payments with internal property management software. Experience with AppFolio property manager software is a plus.
• Review all invoices for accuracy, appropriate approvals, supporting documentation and apply accurate general ledger (GL) account coding.
• Monitor outstanding invoices, ensure timely payments and effectively communicate with management team to resolve pending payables.
• Perform accurate data entry for day-to-day financial transactions.
• Maintain accurate and up to date electronic vendor records, including W-9 forms and other required documentation.

Clearly communicate (via telephone and/or email) with vendors, tenants and the property management team about any potential discrepancies or matters concerning billing and resolving issues in a timely manner.

Accounts Receivable Responsibilities:

• Process and monitor incoming tenant rent payments, verify and post receipts to individual tenant account charges and resolve any discrepancies.
• Prepare and make physical bank deposits of tenant payments, ensuring deposits are accurately documented.
• Analyze past due accounts and initiate collections efforts via phone or in writing.
• Respond to questions regarding overdue amounts and billing problems.
• Collaborate with property management team to resolve on-going accounts receivable inquiries.
• Reconcile the Accounts Receivable ledger to ensure all payments are accounted for and properly recorded.
• Assist with bank reconciliations as needed.
• Performs other accounting and administrative duties as assigned. Skills & Qualifications
• At least 2-3 years of accounting, bookkeeping or related experience.
• Property management or real estate accounting preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and Teams)
• Experience with AppFolio Property Management Software is preferred but not required.
• Ability to multitask and meet deadlines
• Organized with great attention to detail
• Must have the ability to work independently, while also collaborating with property management teams and accounting teams.
• Excellent Interpersonal and Communication Skills
• Strong customer service orientation and professional demeanor
• Fluent in

English and Spanish Physical Setting:

Office Setting Schedule:

• Monday to Friday Ability to commute:
• Reliable transportation is required, as occasional travel to company managed properties or banks may be necessary.

Pay:

$40,000.00 - $42,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Ability to

Commute:

Coral Gables, FL 33134 (Required)

Work Location:

In person