Head Bookkeeper / Accounts Payable Chemco Corporation Hialeah, FL Job Details Full-time From $55,000 a year 2 hours ago Benefits Paid time off Qualifications Accounting systems Financial records management Daily transaction recording QuickBooks Process management Full Job Description Company Overview Chemco Corporation is a Miami-based contract manufacturer specializing in personal care, OTC, beauty, and pet care products. We manufacture and distribute products for national retailers, private-label customers, and our own brands. With approximately 130+ employees and a growing customer base, Chemco operates a fast-paced manufacturing environment where accuracy, organization, and strong financial controls are critical. Position Overview The Head Bookkeeper / Accounts Payable position is responsible for managing the day-to-day bookkeeping functions of the company, with a primary focus on QuickBooks Online and Accounts Payable. This role works closely with the Controller, Purchasing, Operations, and management to ensure vendor invoices, payments, reconciliations, and accounting records are accurate and up to date. Primary Responsibilities Manage day-to-day bookkeeping activities in QuickBooks Online , ensuring transactions are recorded accurately and timely. Manage the full Accounts Payable process , including entering vendor bills, reviewing invoices for accuracy, coding expenses, and preparing payments. Maintain vendor records and ensure invoices, credits, and payments are properly applied. Reconcile vendor statements and investigate discrepancies, duplicate invoices, missing credits, and unapplied payments. Coordinate with Purchasing, Receiving, and other departments to resolve invoice, pricing, receiving, and purchase order discrepancies. Maintain an organized schedule of upcoming vendor payments and ensure invoices are paid according to agreed payment terms. Record and reconcile company credit card transactions and supporting documentation. Assist with bank and credit card reconciliations in QuickBooks Online. Maintain accurate documentation and backup for accounting transactions. Maintain the Chart of Accounts and ensure expenses are categorized consistently. Process vendor credit memos, refunds, deposits, and other routine accounting entries. Assist with month-end closing by reviewing outstanding payables, reconciling accounts, and preparing requested schedules. Prepare Accounts Payable reports, including open AP, aging reports, upcoming payments, and vendor balances. Assist the Controller with reconciliations, audits, financial schedules, and other accounting-related requests. Maintain vendor W-9s Identify errors, inconsistencies, unusual transactions, or potential accounting issues and escalate them to management. Help improve bookkeeping and AP processes to increase efficiency, accuracy, and internal controls. Systems Used QuickBooks Online, Fishbowl ERP, Microsoft Excel, company banking platforms, credit card platforms, and other internal systems.

Reports To:

Controller Pay:

From $55,000.00 per year

Benefits:

Paid time off

Work Location:

In person