The Accounting Clerk reports directly to the Senior Controller. The ideal candidate will be detail oriented, capable of working independently, with the ability to meet deadlines. Responsible for the accounting, billing, lien waiver tracking, and buyouts. Accounting Clerk responsibilities include, but are not limited to:

Accounting:

1. Maintain paperless office system, including organized storage of all correspondence, contracts, bills, POs, liens, and other documents related to construction project accounting. 2. Perform day-to-day accounting functions such as AP, AR and billing. 3. Oversee accounts payable. 4. Reconcile vendor statements and credit card statements. 5. Set up jobs, new vendors, subcontractors, and change orders in Sage. 6. Monitor job progress and any potential overruns against purchase orders or budgets. 7. Processing of payments to trades, subcontractors and vendors on a timely manner and ensure that everyone complies with requisition due dates established by the schedule or contact documents.

Billing:

1. Enter hours and work performed into Labor Tracker module as provided by PM. 2. Understand terms in subcontractor PO to ensure accuracy and timeliness of progress billings and payments. 3. Ensure that trades and subs are in compliance with requisition format and required submission of support documentation. 4. Manage lien waiver disbursement and collection. 5. Prepare subcontract audits for each project, assist PM's in reviewing and completing. 6. Enter change orders into accounting software, assisting project managers in tracking unsigned owner change orders. No payments are made to subcontractor without signed change orders. 7. Appling client funds received by preparing accounts payable to trades, subs, accounts receivable reconciliation with the associated re-billing of client deductions and adjustments to billable cost.

Lien Waiver Tracking:

1. Preparing of NTO's received list for each job. 2. Preparing of lien waiver forms needed for each draw of each job. 3. Tracking to ensure that all necessary lien waivers go out and are received back for each draw of each job 4. Communicating with contractors on lien waiver issues of each draw of each job

Buyouts:

1. Entering of bids & budgets into accounting software and move bid job folder into jobs in progress 2. Issue Purchase Orders Assist Controller as necessary on the following tasks: Assist with the distribution of checks and with tracking, collecting and gathering of lien waivers. Send out early NTO list to subs, let them know which waivers we need for the upcoming billing cycle. Collect Zero Dollar Waivers. Follow up on sub lien waivers. Update waiver and NTO logs as requested. Assist with billing and filing as needed Verify Subcontractor and Vendor insurances before check release. Coordinate and report to Controller on Subcontractor insurances. Ordering of Insurance Certificates. Prepare information and documentation for insurance audits

Other Responsibilities:

1. Point person for mailing, shipping, supplies, and errands 2. Responsible for managing office services by ensuring office operations are organized and filing systems are maintained. 4. Monitor and maintain office supplies inventory.

Pay:

$60,000.00 - $65,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Experience:

construction accounting: 2 years (Required) Ability to

Commute:

Melbourne, FL 32901 (Required)

Work Location:

In person