Find Jobs
Find Jobs Near You – Available Work in Your Location
Accounts Payable Coordinator
Career Insights for Accounts Payable / Receivable Clerk
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Florida data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$44,286 / year median in Florida
+1% projected growth
Job Description
Accounts Payable Coordinator at Segrera Associates Accounts Payable Coordinator at Segrera Associates in Miami Beach, Florida Posted in about 23 hours ago.
Type:
full-time Our client is looking for a AP Coordinator to join their team ASAP. This role is 100% onsite in Downtown Miami.
POSITION PURPOSE
The Accounts Payable Clerk will be responsible for processing invoices, verifying and reconciling vendor accounts, preparing payment batches, and ensuring accurate and timely payments to vendors. This position requires a detail-oriented individual with strong organizational and communication skills.
ESSENTIAL FUNCTIONS
Process invoices received from vendors, verifying accuracy of information, ensuring proper approvals are obtained, and properly coding invoices Ensure all expenses & codes are going to the proper department and companies Input A/P vouchers into system for payment Input Debit Memos and Void Checks when necessary Run A/P Aging Prepare A/P checks when necessary Prepare wire transfer for approval and keep records Prepare weekly payment batches and schedule payments according to vendor terms and Company payment policies Reconcile payments to vendor statements and account balances in the accounting system and resolve any discrepancies Run Check Register Post invoices and payments to A/Pledgers For invoices paid by check, put invoices and checks together to go out for signatures, verify check accuracy, stamp copy of check for signatures, procure check signatures, stamp envelope and mail checks Ensure funding clearance is obtained prior to payment Utilize Expensify (automated expense reporting system) for approval and audit of expense reports in accordance with Company policies Maintains all pay mentor other transaction records in electronic format File and scan vouchers/checks and invoices on a weekly basis Make deposits when necessary Manage outside storage and files Communicate with vendors to resolve payment issues and ensure timely receipt of invoices Generate quarterly use tax vendor reports Ensure W9s and W8s are received and filed for new vendors as appropriate in electronic format Prepare 1099report and distribute to vendors Maintain accurate and up-to-date accounts payable records in the accounting system
Qualifications:
Accounting Degree or equivalent work experience Strong analytical skills Requires 3 - 5 years of experience in the field or related area Fully bilingual - English and Spanish