Job Description Help for Job Description. Opens a new window. General Description and Hiring Rate This is a part-time position anticipated to work approximately 20 hours per week. Under the general supervision of the Assistant Finance Director, or designee. Performs a variety of responsible tasks involving advanced bookkeeping techniques in the preparation and maintenance of bank reconciliations, general accounts, records, and reports in accordance with City codes and Departmental policies. Work involves the ability to perform assigned tasks with speed and accuracy. Work is performed with independence in the Finance Department. Work is reviewed through oral and written reports, conferences, and results obtained. Essential Job Functions

• Reviews and processes bank reconciliations.
• Reviews invoices for appropriate documentation and signature approval prior to payment; processes check requests.
• Ensures invoices are processed accurately and timely via purchase order entry with adequate supporting documentation and required signature approvals, matching invoices with multiple line items.
• Prioritizes invoices according to cash discount potential and payment terms; match invoices to checks.
• Effectively responds to vendor inquiries.
• Reconciles vendor statements, researches, and corrects discrepancies.
• Maintains files and documentation thoroughly and accurately, and in accordance with Accounts Payable procedure and accepted accounting practices
• Prepares and reconciles cash deposits for front desk Customer Service drawers and Leisure Services cash receipts activity from multiple City Recreation Centers.
• Assists with other accounts payable projects as assigned.
• Processes mail, including mail out, in the absence of Utility Billing Manager; oversees replenishment of postage.
• Performs other duties as assigned.

These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.