CONSTRUCTION BILLING & ACCOUNTS RECEIVABLE SPECIALIST

at Ochoa Construction

CONSTRUCTION BILLING & ACCOUNTS RECEIVABLE SPECIALIST

at Ochoa Construction in Atlanta, Georgia Posted in about 5 hours ago.

Type:

full-time

ACCOUNTS PAYABLE & PAYROLL SPECIALIST

Vendor Payments | Timesheets | W-2 and 1099 Support

EMPLOYMENT TYPE

Full-Time

SCHEDULE

Monday-Friday

LOCATION 5820

Highway 85, Riverdale, GA 30274 APPLY careers@ochoaconstruction.com

POSITION SUMMARY

Ochoa Construction is seeking a dependable, organized and detail-oriented Accounts Payable and Payroll Specialist. This position will process vendor and subcontractor invoices, support payroll and employee timesheets, maintain vendor compliance records and assist with W-2 and 1099 year-end reporting.

QUICKBOOKS DESKTOP AND CONSTRUCTION EXPERIENCE PREFERRED

The ideal candidate has hands-on experience with construction Accounts Payable, employee timesheets, payroll support, job-cost coding and QuickBooks Desktop.

ACCOUNTS PAYABLE

• Enter and process vendor and subcontractor invoices in QuickBooks Desktop.
• Verify invoices against purchase orders, contracts, receipts and approvals.
• Confirm correct project numbers, cost codes, payment terms and documentation.
• Prepare vendor payments by check, ACH or credit card.
• Reconcile vendor statements and research and resolve invoice discrepancies.
• Maintain W-9 forms, certificates of insurance, lien waivers and compliance records.
• Track subcontractor documentation and obtain missing information before payment.

TIMESHEETS AND PAYROLL SUPPORT

• Review employee timesheets for accuracy, completeness and supervisor approval.
• Verify regular hours, overtime, project numbers and labor cost codes.
• Enter and organize approved timesheet information for payroll processing.
• Follow up with supervisors regarding missing or incorrect timesheets.
• Assist with payroll reports, deductions, employee records and payroll questions.
• Assist with year-end W-2 and 1099 preparation, reconciliation and distribution.
• Maintain confidential employee, payroll and tax records.

ACCOUNTING AND TEAM SUPPORT

• Reconcile bank accounts, credit cards, vendor statements and general-ledger accounts.
• Maintain accurate vendor, job-cost, payroll and accounting records.
• Prepare reports and spreadsheets using Microsoft Excel.
• Use Adobe Acrobat to create, combine, edit, organize and electronically sign PDFs.
• Assist with month-end and year-end closing and provide general team support.

REQUIRED QUALIFICATIONS

• Accounts Payable and payroll-support experience.
• Experience reviewing employee timesheets and labor cost codes.
• Experience supporting W-2 and 1099 preparation and year-end reconciliation.
• Proficiency with QuickBooks Desktop preferred.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Proficiency with Adobe Acrobat and PDF document management.
• Strong data-entry, reconciliation, organization and attention-to-detail skills.
• Ability to meet deadlines and protect confidential financial and employee information.

PREFERRED QUALIFICATIONS

• Two or more years of construction accounting, Accounts Payable or payroll experience.
• Knowledge of construction job costing and subcontractor compliance.
• Experience working with a payroll provider or CPA on year-end reporting.

EMPLOYEE BENEFITS

• Competitive pay based on experience.
• Health insurance.
• Paid vacation and paid personal time off.
• Paid sick leave and paid company holidays.
• Full-time Monday-through-Friday schedule.
• Supportive, team-oriented work environment.
• Professional growth and advancement opportunities.

Benefit eligibility and applicable waiting periods will be explained during the hiring process.

GROWTH OPPORTUNITIES

This position can grow into a Senior Accounts Payable Specialist, Payroll Specialist, Accounting Manager or other leadership role based on performance, dependability, experience and company needs.

HOW TO APPLY

your resume and salary expectations to careers@ochoaconstruction.com. Use the position title as the email subject. Your resume must clearly describe your Accounts Payable, timesheet, payroll, W-2/1099 and QuickBooks Desktop experience.