The Accounts Payable Representative is responsible for processing and managing accounts payable functions for multiple business entities in a fast-paced environment. This role ensures timely and accurate payment of invoices, maintains vendor relationships, reconciles accounts, and complies with company policies and accounting standards while supporting the financial operations of several companies. Essential Duties and Responsibilities Process high-volume vendor invoices for multiple companies/entities accurately and efficiently. Match purchase orders, receiving documents, and invoices before processing payments. Review invoices for proper approvals, coding, and compliance with company policies. Prepare weekly check runs, ACH payments, wire transfers, and credit card reconciliations. Maintain vendor files, including W-9 forms, payment terms, and banking information. Reconcile vendor statements and resolve invoice discrepancies in a timely manner. Respond professionally to vendor inquiries regarding payment status and account issues. Ensure expenses are charged to the correct entity, department, and general ledger accounts. Assist with month-end and year-end closing activities, including accruals and account reconciliations. Support audits by providing requested documentation and maintaining organized records. Monitor aging reports to ensure payments are made within agreed-upon terms. Collaborate with department managers across multiple entities to resolve purchasing and invoice issues. Maintain confidentiality of financial information and vendor data. Identify opportunities to improve accounts payable processes and internal controls. Qualifications 5+ years of accounts payable experience, preferably in a multi-company or shared services environment. Strong understanding of accounting principles and accounts payable processes. Experience with ERP/accounting software (e.g., Sage, Microsoft Dynamics, Oracle, NetSuite, QuickBooks, or similar). Proficient in Microsoft Excel and Microsoft Office Suite. Excellent organizational skills with the ability to prioritize competing deadlines. Strong attention to detail and high level of accuracy. Excellent communication and customer service skills. Ability to work independently and collaboratively with multiple departments. Preferred Qualifications Experience processing invoices for multiple legal entities or locations. Knowledge of sales tax and 1099 reporting requirements. Experience with automated invoice processing systems and electronic workflow approvals. Core Competencies Accuracy and attention to detail Time management and organization Problem-solving and analytical thinking Integrity and confidentiality Teamwork and collaboration Effective communication Adaptability in a fast-paced, multi-entity environment Physical Requirements Prolonged periods of sitting and computer work. Ability to communicate effectively in person, by phone, and electronically. This position plays a critical role in ensuring the financial integrity and operational efficiency of multiple business entities through accurate, timely, and compliant accounts payable processing

Job Type:

Full-time Pay:

Up to $70,000.00 per year

Work Location:

In person