Position Summary The Accounts Receivable / Accounts Payable Specialist is responsible for managing the company's cash flow through accurate invoicing, collections, vendor bill processing, and payment administration. This position ensures timely customer payments, maintains positive vendor relationships, and supports the company's accounting and job-costing processes. Key Responsibilities Accounts Receivable (50%) Generate and distribute customer invoices. Process AIA billings, lien waivers, and related construction documentation. Manage electronic billing portals and customer billing requirements. Deposit customer checks, ACH and credit card payments Apply customer payments accurately Monitor aging reports and collect past-due accounts. Calculate finance charges when applicable. Create and distribute customer statements. Research and resolve billing discrepancies. Maintain accurate customer records. Assist with month-end AR reconciliations. Verify references and set up new customer accounts Accounts Payable (35%) Enter vendor invoices accurately and timely. Verify coding and job-costing information on bills. Match invoices to purchase orders and receiving documents. Process approved vendor payments. Maintain vendor files including W-9s and certificates of insurance. Reconcile vendor statements. Resolve vendor payment issues and discrepancies. Manage payment schedules to maximize cash flow and discounts. Review and enter vendor invoices. Administrative & Accounting Support (15%) Maintain filing systems and accounting records. Pull files and replace as needed Cross-train with other office functions to provide backup coverage. Qualifications Required High school diploma or equivalent. 3+ years of accounting, bookkeeping, AR/AP, or office administration experience. Proficiency with Microsoft Excel, Outlook, and Word. Strong attention to detail and organizational skills. Excellent communication and customer service skills. Ability to manage multiple priorities and meet deadlines. Preferred Associate's degree in Accounting or Business. QuickBooks Enterprise experience. Construction industry experience. Experience with AIA billing, lien waivers, and job costing. Performance Expectations Maintain AR aging within company targets. Process vendor invoices accurately and on time. Reduce delinquent customer balances through proactive collections. Ensure accurate job-costing on invoices and vendor bills. Maintain organized accounting records with minimal errors.

Job Type:

Full-time Pay:

$21.00 - $24.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

Microsoft Office:

1 year (Preferred) Administrative experience: 1 year (Preferred)

Work Location:

In person