Role Manage the accurate, timely processing of company payables, maintain complete vendor and payment records, and support accounting controls and month-end close in accordance with company procedures and applicable construction-industry requirements. Manager Controller; Company CEO(s) (as applicable).

Pay Range :

$41,600-$47,840 Roles and Responsibilities Tasks / Activities

• Receive, review, code, and enter vendor invoices into accounting software using the OCR; verify all data on each invoice for accuracy before submitting to the next approver
• Reconcile vendor statements, identify discrepancies, and resolve any issue arising therefrom.
• Collect, review, code and ender credit card transactions into accounting software using the OCR; verify all data on each invoice for accuracy before submitting to the next approver.
• Reconcile company credit card accounts, identify discrepancies and resolve any issues arising therefrom.
• Maintain organized vendor records, including vendor payment terms, tax documentation and vendor remittance information.
• Prepare and process approved vendor payments and confirm ACH or check payments are completed and recorded correctly.
• Coordinate payment timing with the Controller while following established approval process.
• Follow company procedures as it relates to vendor change of information such as banking, address, remittance advice etc.
• Maintain professional relationships with vendors and financial service providers and internal team members
• Respond to all payment inquiries from vendors promptly. Communicate all inquiries with the Controller and escalate any issues to the Controller.
• Reconcile credit card and vendor statements and investigate unmatched transactions.
• Provide payable reports, invoice documentation, and other requested accounting support for month-end close.
• Identify outstanding invoices, credits, duplicate charges, and other exceptions for Controller review.
• Coordinate lien waivers/releases and related documentation associated with vendor and subcontractor payments, as applicable.
• Confirm required supporting documents are received before processing payments when company procedures or contract terms require them.
• Escalate disputed invoices, missing approvals, or lien-related issues to the Controller. Accountability
• Payments are accurate, properly authorized, and completed by agreed due dates.
• No unauthorized payments or unverified vendor banking changes.
• Accountability
• Enter invoices and credit card transactions accurately and in accordance with established deadlines
• Resolve discrepancies promptly and maintain complete audit-ready documentation.
• Complete assigned reconciliations and provide supporting documentation in time for month-end close by the 10th of the following month.
• Maintain accurate, accessible payment and lien documentation.
• Escalate exceptions before payment release. Education & Experience
• High School Diploma or GED required . Associate's degree or higher in business, accounting, or finance is preferred.
• 1 to 2+ years of accounts payable , or similar accounting experience. Construction or job-cost accounting experience is a plus.
• Familiarity with construction accounting software such as Viewpoint Spectrum.
• Microsoft Office 365 tools (Excel, Outlook, Word, etc.)
• Account reconciliation experience

Pay:

$41,600.00 - $47,840.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person