Accounting Specialist Diverse Facility Solutions Inc - 3.2 Alsip, IL Job Details Full-time $65,000 - $69,000 a year 21 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Customer communication Confidential information handling Spreadsheets Organizational skills Productivity software Cross-functional collaboration Customer service problem-solving Time management Full Job Description Diverse Facility Solutions, Inc. is a 100% minority owned, Chicago corporation with an emphasis on janitorial and facility maintenance services. We create teams of trustworthy, customer focused and diverse people that care about the facility they work in. The quality of the services we provide and our commitment to unsurpassed customer service has helped us become one of the nation's premiere Minority Janitorial Contractors. The Accounting Specialist plays a key role in supporting both Accounts Receivable (AR) and Payroll functions, with a strong emphasis on compliance and process accuracy. This position is responsible for executing payroll audits, managing garnishments, processing manual checks, and delivering payroll training. On the accounting side, the role includes billing, collections, and accounts payable (AP) responsibilities. The ideal candidate will be detail-oriented, organized, and capable of working independently while collaborating with departments.

Duties/Responsibilities:

Conduct regular payroll audits to ensure accuracy, compliance, and timely processing. Process employee garnishments, wage attachments, and court-ordered deductions. Manage manual payroll check requests and coordinate check issuance. Assist with payroll processing, reporting, and payroll-related inquiries. Provide payroll training, guidance, and support to managers and staff. Support payroll wage adjustments, increases, and rate changes Accounts Payable (AP) Review, verify, and enter vendor invoices into the accounting system. Ensure invoices are accurately coded and properly approved before payment. Respond to vendor inquiries and resolve payment-related issues. Assist with monthly, quarterly, and year-end accounts payable reconciliations. Accounts Receivable (AR) Prepare and distribute customer invoices and billing statements. Monitor aging reports and follow up on outstanding accounts receivable balances. Apply customer payments accurately to appropriate accounts. Research and resolve payment discrepancies and billing issues. Communicate professionally with customers regarding overdue invoices and account status. Support month-end accounts receivable close activities and reporting.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of Three (3) years of experience in payroll, accounts payable, accounts receivable, or related accounting functions. Knowledge of payroll practices, accounting principles, and applicable regulations. Proficiency in Microsoft Excel and accounting/payroll software applications. Strong attention to detail with excellent organizational skills. Effective communication, customer service, and problem-solving abilities.

Position/Expected Work Hours:

This is an exempt full-time position; days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Required Skills:

Proficient in Microsoft Office 365 applications, payroll systems, and accounting software. Strong analytical, critical thinking, and problem-solving skills. Ability to maintain confidentiality and demonstrate the highest level of professionalism and integrity. Highly organized with strong attention to detail and accuracy. Excellent verbal and written communication skills. Ability to work independently and manage multiple priorities effectively. Positive attitude with a willingness to learn, grow, and accept constructive feedback. Strong time management skills with the ability to meet deadlines in a fast-paced environment. Ability to collaborate effectively with internal teams, vendors, and customers. AAP/EEO Statement Diverse Facility Solutions, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Diverse Facility Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Diverse Facility Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Diverse Facility Solution's employees to perform their job duties may result in discipline up to and including discharge.

Job Type:

Full-time Pay:

$65,000.00 - $69,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Physical Setting:

Office Ability to

Commute:

Alsip, IL 60803 (Required) Ability to

Relocate:

Alsip, IL 60803: Relocate before starting work (Required)

Work Location:

In person