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Ship Smart Solutions Inc
Accounting Specialist — Freight Brokerage
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Based on Illinois data
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What they do
An Accounting Clerk keeps records of accounts and financial transactions. Works for a business or provides bookkeeping services for several smaller organizations or individuals. Provides information for financial and tax reports completed by an accountant.
$42,811 / year median in Illinois
-7% projected decline
Job Description
About Us Ship Smart Solutions Inc. is a growing freight brokerage and hybrid asset-based logistics company headquartered in Naperville, IL. We're looking for a detail-oriented Accounting Specialist to join our team and help keep our billing and collections running smoothly. We are seeking an experienced Accounting Specialist with a strong background in freight brokerage billing to manage invoicing, collections, and reconciliation within our TMS (Descartes Aljex). The ideal candidate understands the unique billing challenges of the transportation industry and can hit the ground running with minimal training. Responsibilities Process carrier and customer invoicing directly within Aljex, including rate confirmation matching and proof of delivery (POD) verification Bill and audit accessorial charges (detention, lumper fees, TONU, layover, fuel surcharges) Manage accounts payable and accounts receivable reconciliation Coordinate with factoring companies on receivables, as applicable Investigate and resolve EDI/API invoice disputes and chargebacks Maintain aging reports and drive collections follow-up on past-due accounts Communicate with carriers, customers, and internal ops teams to resolve billing discrepancies Support month-end close processes related to AP/AR Qualifications 2+ years of accounting/billing experience in freight brokerage or transportation logistics (required) Direct experience with Descartes Aljex strongly preferred; experience with McLeod, Turvo, or Truckstop also considered Working knowledge of QuickBooks or similar general ledger software Comfortable managing high invoice volume and resolving carrier payment disputes Strong attention to detail and organizational skills Excellent written and verbal communication skills What We Offer Competitive salary based on experience Real Support Fun Atmosphere Strong Team Opportunity to grow with an expanding logistics company