We are looking for an Accounts Payable Clerk to join a collaborative finance team in Wheaton, Illinois in a contract-to-permanent position. This role supports day-to-day payment operations by reviewing invoices, maintaining accurate vendor records, and helping ensure timely disbursements across multiple programs. The ideal candidate brings a solid foundation in accounts payable, is comfortable working in Excel and accounting systems, and is eager to expand into broader accounting responsibilities.

Responsibilities:

• Review, code, and process vendor invoices while confirming supporting details and compliance with internal financial procedures.
• Prepare and issue payments to third-party vendors, landlords, and program participants, including scheduled check runs and manual payments when needed.
• Reconcile payment activity to identify discrepancies, missed disbursements, outstanding checks, and credit balances, then follow through on corrections.
• Support recurring subsidy, reimbursement, and program-related payments by maintaining accurate records and updating payment statuses.
• Assist with year-end reporting tasks such as 1099 preparation, vendor tax documentation review, and resolution of tax ID or levy-related issues.
• Maintain vendor and payee information in Yardi and other accounting platforms, including setup of new records and updates to existing profiles.
• Work closely with accounts receivable and other finance team members on general ledger support, interest postings, and cross-functional accounting tasks.
• Organize and retain financial documentation in both digital and paper formats while safeguarding confidential information.
• Access banking portals and related systems to help administer reimbursement payments and monitor payment activity for accuracy and timeliness.