Hobart Animal Clinic is looking for a positive, organized, detail-oriented person to join our team as an Administrative & Financial Assistant. This part-time position will provide support with bookkeeping, financial administration, and general office and administrative tasks. Goals Assist the Hobart Animal Clinic (HAC) Financial Manager with the day-to-day financial and administrative operations of HAC. Communicate effectively with the Financial Manager and ownership regarding financial and administrative needs. Work collaboratively with the bookkeepers and administrative staff at both HAC and its sister company, Crossroads Animal Hospital (CAH), to promote accurate, timely, and consistent processes. The position will also provide administrative support related to employee records and benefits, charitable contributions, collections, and other areas as directed by the Financial Manager and ownership. As HAC and CAH continue to evaluate opportunities for greater consistency and efficiency, this position may include working at both locations and/or assisting with financial and administrative responsibilities for CAH. Key Qualities Accuracy, integrity, communication, and initiative. The Administrative & Financial Assistant must be detail-oriented and committed to maintaining accurate records. They should be comfortable asking questions when clarification is needed and receptive to guidance and input from the Financial Manager and ownership. The ideal candidate is a self-starter who can work independently, take initiative, prioritize responsibilities, and follow through on tasks with minimal supervision. Schedule Part-time, approximately 20-30 hours per week. Schedule will be determined by the Financial Manager and ownership of HAC. Depending on business needs and organizational changes, work at CAH may occasionally or regularly be required. Job Responsibilities Accounting & Bookkeeping Maintain complete and organized accounting records. Review and enter invoices and assist with accounts payable and payment processing. Assist with accounts receivable, including posting and reconciling payments, monthly statements, returned checks, and collections. Assist with month-, quarter-, and year-end closing activities, including journal entries and reconciliations. Assist with financial reports, supporting calculations, and data submitted to VMG. Maintain financial files and records. Assist with charitable contributions and related recordkeeping. Administrative Support Provide administrative support to the Financial Manager and ownership. Perform general office administration, filing, data entry, and document preparation. Assist with employee-related administrative tasks, including maintaining records and providing support related to employee benefits. Assist with tracking deadlines, renewals, employee information, and other administrative requirements. Work collaboratively with bookkeeping and administrative staff at HAC and CAH. Job Requirements High school diploma or equivalent; accounting, bookkeeping, or business coursework or experience is preferred. Data entry experience; QuickBooks experience is preferred. Proficient with computers and Microsoft Office, including Word and Excel. Knowledge of basic accounting principles and strong math skills. Ability to learn and work with accounting and administrative systems. Strong organizational skills and attention to detail. Ability to multi-task, prioritize, and meet deadlines. Professional, discreet, confidential, reliable, and trustworthy. Strong communication skills and ability to work well with others. Willingness and ability to work at both HAC and CAH as business needs require. If you are a detail-oriented individual who enjoys working with numbers, organization, people, and administrative responsibilities, we encourage you to apply for the Administrative & Financial Assistant position.

Job Type:

Part-time Pay:

$20.00 per hour

Benefits:

401(k) Dental insurance Employee discount Flexible schedule Life insurance Paid time off Vision insurance

Physical Setting:

Office Education:

High school or equivalent (Preferred)

Experience:

Administrative:

1 year (Preferred)

Work Location:

In person