Enter all financial transactions into QuickBooks or similar accounting software Maintain organized digital and physical records for invoices, receipts, settlements, and statements Update internal spreadsheets for loads, expenses, fuel, and revenue tracking Accounts Payable (AP) Process vendor invoices, verify accuracy, and match to purchase orders or load records Reconcile fuel card statements and verify driver fuel receipts Prepare weekly payment batches (checks, ACH, or online bill pay) Maintain vendor files and resolve billing discrepancies Accounts Receivable (AR) Generate customer invoices with complete billing packets (BOLs, PODs, rate confirmations) Track outstanding invoices and update AR aging reports Apply customer payments and reconcile deposits Follow up with brokers/customers on missing paperwork or unpaid invoices Driver Settlements & Payroll Support Prepare weekly driver settlements, including reimbursements, accessorials, and deductions Verify trip sheets, scale tickets, fuel receipts, and detention/layover documentation Assist with payroll processing and maintain accurate driver pay records Billing & Load Documentation Review completed loads for accuracy before billing Ensure all supporting documents (PODs, lumper receipts, detention approvals) are attached Communicate with dispatch and drivers to obtain missing paperwork Update TMS or internal load tracking systems with billing status IFTA & Compliance Support Enter mileage and fuel data for quarterly IFTA reporting Reconcile fuel purchases with mileage logs Assist with maintaining compliance files (truck registrations, insurance certificates, permits) Bank & Account Reconciliation Reconcile bank statements monthly Match deposits to customer payments and identify discrepancies Assist with reconciling credit card and fuel card accounts Reporting & Administrative Support Prepare weekly and monthly financial summaries (AP, AR, revenue, expenses) Assist with month‑end closing tasks Support audits by gathering required documents Communicate professionally with vendors, customers, drivers, and internal departments

Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Flexible schedule Paid sick time Paid time off

Work Location:

In person