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Prairie Band LLC
Accounts Payable Clerk
Career Insights for Accounts Payable / Receivable Clerk
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Based on Kansas data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$44,848 / year median in Kansas
-1% projected decline
Job Description
Description Company:
Prairie Band, LLC Position Title:
Accounts Payable Clerk Job Classification:
Non-Exempt, Full-Time Work Schedule:
Monday through Friday, 8:00 a.m. to 5:00 p.m.Reporting Relationship:
Controllers Location:
LLC Corporate Office Primary Accountabilities:
The Accounts Payable Clerk is responsible for providing accounts payable support and ensuring the accurate and timely processing of vendor invoices, employee reimbursements, and other company obligations. This position maintains vendor records, supports month-end closing activities, assists with audit requests, and ensures compliance with company policies and procedures.Major Duties:
- Receive, review, and process vendor invoices for accuracy, proper coding, required approvals, and supporting documentation.
- Enter invoices and credit memos into the accounting system.
- Match purchase orders, receiving documentation, and invoices when applicable.
- Monitor invoice due dates and prepare weekly payment runs.
- Process payments through checks, and support processing ACH, wire transfers, and other approved payment methods.
- Maintain vendor files, including W-9 forms, tax documentation, and contact information.
- Communicate with vendors regarding invoice status, payment inquiries, discrepancies, and account reconciliations.
- Research and resolve invoice discrepancies, pricing differences, duplicate payments, and vendor statement variances.
- Reconcile vendor statements and ensure outstanding items are addressed timely.
- Maintain electronic and physical accounts payable records in accordance with company retention policies.
- Assist with month-end close by preparing reconciliations and supporting schedules.
- Assist with annual audits and provide requested documentation and support.
- Generate and distribute accounts payable reports as requested by management.
- Assist with 1099 preparation and reporting activities.
- Ensure compliance with company policies, internal controls, and approval requirements.
- Maintain confidentiality of company financial information.
- Establish and maintain effective working relationships with vendors and management.
- Effectively communicate orally and in writing.
- Participate in departmental and company meetings as required.
- Contribute to team efforts by accomplishing related duties as assigned.
Preferred Qualifications:
- Associate degree in Accounting, Business Administration, or related field.
- Two (2) or more years of Accounts Payable experience.
- Experience with ERP or accounting systems
- Experience processing multi-company or multi-entity accounts receivable transactions.
Physical Demands:
- Physically mobile with reasonable accommodation.
- Ability to sit for extended periods of time.
- Ability to read computer screens, email and talk on the phone.
- Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.
- Ability to lift up to twenty-five (25) pounds.
Work Environment:
- Professional and deadline-oriented environment in an office setting.
- Interaction with staff and vendors.