Job Description:

Alpine Bearing is an industrial bearing supplier and distributor, offering products from the industry's leading manufacturers. Whether it's one piece or one thousand, from pairs to quad sets, we have the bearings you need for every application. With over 20,000 SKUs of industrial bearings in stock, we offer the ability to purchase and ship internationally. The Accounts Payable Associate is responsible for supporting the accurate and timely processing of vendor invoices, payments, and related accounting transactions. This role works closely with finance, vendors, purchasing, receiving, and internal departments to resolve discrepancies, maintain accurate records, and ensure compliance with company policies and accounting procedures.

Job Responsibilities:

• Process vendor inv accurately and timely, including matching invoices to purchase orders and receiving documentation.
• Review invoices for proper approvals, coding, pricing, quantities, and payment terms.
• Enter vendor invoices, credit memos, and other accounts payable transactions into the accounting/ERP system.
• Prepare and administer vendor payment runs, including checks, ACH, and other approved payment methods.
• Research and resolve vendor invoice, purchase order, receiving, and payment discrepancies.
• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner.
• Reconcile vendor statements and follow up on outstanding invoices, credits, and discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Assist with new vendor setup and changes to existing vendor information in accordance with established controls.
• Monitor vendor invoices approaching or exceeding payment terms and help prevent unnecessary late fees or service interruptions.
• Assist with month-end closing activities, including accounts payable reconciliations and identifying outstanding liabilities.
• Maintain organized electronic and/or physical accounts payable records for audit and reporting purposes.
• Support internal and external audit requests by providing invoices, approvals, payment records, and other documentation.
• Follow company policies, internal controls, and accounting procedures.
• Work collaboratively with Purchasing, Receiving, Accounting, and other departments to improve the procure-to-pay process.
• Perform additional accounting and administrative duties as assigned.

Required Qualifications and Skills:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3 years of experience in Accounts Payable or Accounting.
• Experience in industrial distribution preferred.
• Experience with ERP systems (Epicor, SAP, Oracle, NetSuite, or similar) preferred.
• Strong proficiency in Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Good organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to research discrepancies, identify issues, and follow through to resolution.
• Ability to handle confidential financial and vendor information appropriately.
• Ability to work independently while contributing effectively as part of a team.

Pay:

$60,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid sick time Paid time off Profit sharing Vision insurance

Work Location:

In person