AP Specialist Practical Applications, Inc. - 3.4 Woburn, MA Job Details Part-time $23 - $27 an hour 8 hours ago Qualifications Office supply management Debt collection phone call Customer records maintenance Microsoft Excel Office activity coordination Maintaining an organized workspace Microsoft Outlook Account maintenance Phone communication Inventory management Greeting customers Word embeddings Filing Mail distribution Invoice matching Customer payment reminders Accounting data entry Task prioritization Mail management QuickBooks Online Invoice reconciliation Office supply ordering QuickBooks Invoice data entry Management reporting Mail processing Documentation Handling Cash handling Entry level Office phone management Full Job Description AP Specialist The purpose of the AP Specialist is to be responsible for the day-to-day functions of the office and our Accounts Payable function. This role is a part time role to support the accounting department.

Reporting:

The AP Specialist will report to the COO.

Duties and Responsibilities:

The lead for all reception duties including greeting guests, answering phones, handling incoming and outgoing mail, receiving, organizing the office and conference room for cleanliness, present-ability and order Managing office supplies inventory to ensure it never runs out Heavy QuickBooks Online use to process vendor invoices on regular basis Match invoices to required supporting documentation, file documents as necessary Ensure invoices are properly approved and coded to correct accounts Producing a weekly check run report to determine what bill will be paid Cut checks once approved to pay and mail out checks File weekly A/P packages (check stub, invoice, PO and other supporting documentation) Ensure compliance with company accounting policies Collection calls Set up customers in QuickBooks Send Insurance certificates Collect and record credit card receipts Manage petty cash All other tasks required by management

Qualifications:

Competency in Microsoft Word, Excel and Outlook Previous receptionist, customer services, accounting or assistant experience required Experience with QuickBooks Online Attention to detail required Ability to multitask and prioritize tasks effectively Pitch in attitude and willingness to learn a must Excellent oral, written and phone communications skills and ability to work with all personality types