Accounting & Operations Specialist Imaging Service Solutions Halethorpe, MD Job Details Full-time $26 - $32 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Qualifications Communication with suppliers Managing customer accounts Google Workspace Financial close processing Sourcing Preparation of internal financial performance reports Confidential information handling Accounts receivable management Payroll deduction management Freight documentation management Account maintenance Packing Labeling Operations coordination Spreadsheets Balance sheet AI tools proficiency Filing Purchase order management Order shipping Financial issue resolution Meeting scheduling Vendor statement reconciliation Invoice payment processing Expense reports Financial records management QuickBooks Online Accounting Data entry Vendor communication Full Job Description Position Summary Imaging Service Solutions (ISS) is seeking an Accounting & Operations Specialist for our Baltimore warehouse and office location. This position is responsible for maintaining accurate day-to-day accounting records while supporting the operational needs of a growing medical imaging service and parts organization. The role is accounting-first, with responsibility for bookkeeping, accounts payable, accounts receivable, reconciliations, financial documentation, and month-end support. The position also supports business operations connected to the service, sale, shipment, and logistics of MRI, CT, Cath Lab, and related medical imaging equipment. The successful candidate will be dependable, detail-oriented, organized, and comfortable taking ownership of recurring accounting processes while coordinating effectively with management, sales, warehouse, operations, service engineers, customers, and vendors. Job Requirements Bookkeeping & General Accounting Maintain accurate accounting records in QuickBooks Online or the company-designated accounting system. Post and classify routine financial transactions to the appropriate general ledger accounts. Reconcile bank accounts, credit cards, customer balances, vendor balances, and other balance-sheet accounts. Prepare routine journal entries and supporting schedules under established company procedures. Assist with monthly and year-end close activities and maintain organized supporting documentation. Review financial records for discrepancies, investigate differences, and communicate issues promptly. Assist management and the company CPA/accounting advisors with requested reports and supporting records. Accounts Payable Process vendor invoices and verify accuracy against purchase orders, receiving records, service records, or other supporting documentation. Code bills accurately, route items for approval, and maintain payment schedules. Prepare and support check, ACH, credit card, and other approved payment processes. Reconcile vendor statements and resolve duplicate, missing, disputed, or incorrectly billed transactions. Maintain current vendor records, W-9s, payment information, and supporting documentation. Accounts Receivable Prepare and issue accurate customer invoices for parts, service, equipment, freight, and other billable activities. Record and apply incoming payments, deposits, credits, and adjustments accurately. Monitor accounts-receivable aging and perform professional, timely collection follow-up on past-due balances. Research billing discrepancies and coordinate with sales, service, warehouse, and operations personnel to resolve issues. Maintain customer billing documentation, exemption certificates, purchase orders, and other account records. Prepare periodic AR reports and communicate significant collection issues to management. Payroll & Financial Administration Coordinate payroll-related documentation, timekeeping information, deductions, and employee changes with the company payroll provider. Support expense documentation, reimbursement records, credit-card receipts, and related financial administration. Maintain confidential financial and employee information with a high level of discretion and integrity. Operations & Administrative Support Coordinate shipping logistics, including pickups, deliveries, freight scheduling, and supporting documentation as needed. Maintain organized digital and physical records for invoices, purchase orders, service documents, shipping records, and operational files. Assist with vendor coordination, sourcing, purchase orders, and supply or inventory- related documentation. Support communication among accounting, warehouse, sales, operations, and field- service teams. Prepare business correspondence, reports, spreadsheets, presentations, and other documents using Microsoft Office and Google Workspace. Manage incoming and outgoing mail, packages, documents, phone calls, and general office communications. Assist with scheduling meetings, interviews, service-related activities, deliveries, and other company events when required. Maintain and update selected company records, third-party accounts, mailing lists, and administrative systems as assigned. Assist with light-duty warehouse support, including occasional packing, labeling, document preparation, and lifting within the stated physical requirements. Follow company policies, ISO 9001:2015 quality procedures, safety requirements, and established operational controls. Perform other related accounting, administrative, and operational duties as assigned by management. Work Schedule Full-time, hourly position - 40 hours per week.

Regular schedule:

Monday through Friday, 9:30 a.m. to 6:00 p.m. Overtime availability may be required based on business needs. This is an onsite position at the Baltimore-area ISS warehouse and office. Required Qualifications Minimum 3 years of recent bookkeeping, accounting, or closely related financial operations experience. Hands-on experience with both accounts payable and accounts receivable processes. Demonstrated experience reconciling bank, credit-card, customer, or vendor accounts. Working knowledge of general ledger concepts, journal entries, and month-end accounting support. Proficiency with QuickBooks Online or comparable accounting software; ability to learn new systems quickly such as Salesforce CRM. Strong Microsoft Excel skills, including sorting, filtering, formulas, and reconciliation work; familiarity with pivot tables and lookups is preferred. Strong written and verbal communication skills and professional customer/vendor interaction. Excellent attention to detail, organization, follow-through, and ability to manage recurring deadlines independently. Demonstrated reliability and consistent attendance in prior roles. High integrity and ability to handle confidential financial and employee information. AI fluency and ability to appropriately use tools such as ChatGPT, Gemini, Claude, or similar assistants to improve productivity while protecting confidential information. Ability to type at least 35 words per minute. Ability to lift up to 20 lbs. when necessary. Authorization to work in the United States. Preferred Qualifications Five or more years of bookkeeping or accounting operations experience. Prior responsibility for maintaining books with limited day-to-day supervision. Experience supporting month-end close, financial statement preparation, or working directly with an external CPA/accounting firm. Experience with payroll coordination, collections, purchasing, inventory, logistics, or service-business accounting. Associate or bachelor's degree in accounting, finance, business administration, or a related discipline; equivalent relevant experience will also be considered. Experience in medical imaging, healthcare, field service, equipment sales, distribution, or another technical service environment. Spanish English bilingual skills. Veteran or prior military experience. Strong technical/software aptitude and demonstrated ability to improve accounting or administrative workflows. Compensation and Benefits Hourly position with overtime and compensation commensurate with experience Health insurance available Two weeks paid vacation (cumulative) One week PTO (Paid Time Off) (cumulative) Paid holidays Success in This Role The Accounting & Operations Specialist is expected to keep financial records current and accurate, meet recurring deadlines, communicate issues before they become problems, maintain professional relationships with customers and vendors, and provide dependable day-to-day support to ISS operations. This position is intended for someone who takes ownership of the books and related workflows rather than functioning solely as a data-entry or clerical assistant. About Company

IMAGING SERVICE SOLUTIONS

is a global provider of OEM quality pre‐owned and refurbished medical imaging parts. ISS specializes in supplying parts for Philips, Siemens, GE, and Toshiba MRI and CT scanners. We also offer rapid and flexible local service to the Mid‐Atlantic region on select Philips MRI and CT scanners. Established in 2009 in Baltimore, MD, ISS works closely with hospitals, service providers, and manufacturers globally. In 2026 we received

ISO 9001

2015 certification for our quality management system (QMS), reflecting our commitment to quality and continuous improvement.

OUR PHILOSOPHY

Our philosophy is simple. Make our customers happy and proud to do business with us. We pride ourselves on customer satisfaction and hold ourselves to the highest standard of customer service. We are committed to using our expertise in the industry to identify and provide the right medical equipment for our customers at the best price in a timely and professional manner. Imaging Service Solutions (ISS) is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, disability, veteran status, marital status or any other status or characteristic protected under applicable law.

Pay:

$26.00 - $32.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person