Account Clerk II

DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Processing daily invoices relating to purchases of materials or services from a major group of vendors;
• Maintaining various records incident to vendor's accounts;
• Works with vendors for orders, schedules and confirms deliveries;
• Reconciles and verifies invoices against purchase orders for accuracy and completeness;
• Answers high volume of technically oriented phone calls and serves as point of contact for school based personnel;
• Completes the necessary data processing forms to effect payment;
• Utilizes a good knowledge of departmental operations, procedures, regulations and policies to extract and summarize pertinent data from files and records to prepare routing correspondence and to supply a variety of information to callers;
• Receives, prioritizes and reviews work orders, forms, reports and other material for completeness and accuracy, follows up to correct discrepancies, and ensures proper routing;
• Answers inquiries about items ordered, scheduled for delivery and received, or provides data to answer such inquiries;
• Maintains statistical, financial and other records; prepares routine periodic and special report for administrative purposes by researching, assembling and analyzing data , identifying trends and compiling same into required reporting form;
• Prepares requests for receiving reports, financial or statistical data; sets up and arranges material in appropriate format; keys data into a recording media for retrieval;
• Manages web based Global Connect voice messaging system;
• Updates and maintains personnel emergency contact list;
• Provides financial information to Director and supervisory staff for budget projections;
• Preparing routine reports as required; and
• Performs other related duties as assigned. Job Requirements The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Knowledge of online work order management system;
• Knowledge of technology (computer and/or mobile device) to enter materials, labor hours, status and details of the work done in the online work order management system;
• Ability to construct and run reports;
• Knowledge of Microsoft Office, Excel and PowerPoint;
• Ability to understand and follow oral and written instructions;
• Ability to transmit oral messages clearly and accurately via radio and telephone;
• Knowledge of office terminology, procedures and equipment;
• Ability to operate with considerable independence and work with deadlines;
• Skill in data entry and retrieval;
• Ability to maintain clerical records and to prepare reports from such records;
• Ability to deal with the public tactfully and courteously and to work harmoniously with other employees;
• Good judgment in making minor decisions in accordance with established procedures, regulations and policies;
• Good oral and written communications skills;
• Ability to establish and maintain effective working relationships with employees;
• Good interpersonal skills using tack, patience and courtesy; and
• Deemed as essential personnel may be required to work day, night or weekend hours to meet the operational needs of the department.

EDUCATION REQUIREMENTS

High School Diploma required; five (5) years of experience with databases and use of technology, computers and software, preferably in the assigned function area.

CERTIFICATION REQUIREMENTS

None required.

SUPERVISORY RESPONSIBILITIES

No direct supervisory responsibilities.

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

ADDITIONAL INFORMATION

None....Visit the Employer site for more details