Summary - The Accounts Receivable Specialist will assist the Controller and Staff Accountant in performing core accounting functions and ensuring strict adherence to internal administrative controls. This position plays a critical role in managing the company's accounts receivable operations, including the collection of outstanding balances from both independent and chain retailers. The ideal candidate will be detail-oriented, organized, and capable of supporting general administrative accounting tasks in a collaborative team environment. Primary Responsibilities -

Accounts Receivable & Collections:

Plan and execute account collections across all customer accounts. Monitor monthly receivables and generate timely account statements. Establish and maintain strong relationships with independent and chain retailers to support timely collection efforts. Prepare receivable and collection reports for management review. Report slow-paying accounts and potential bad debt to the Controller. Ensure compliance with all internal accounting controls and regulatory reporting requirements. Administrative Support & Compliance Assist with the submission of weekly payroll deduction data. Prepare compliance documents and complete benefits-related paperwork. Maintain organized and up-to-date employee files. Support monthly accounting tasks and team initiatives as assigned. Technology & Process Improvement Utilize accounting software and Microsoft Office tools effectively. Support IT-related functions in accounting processes (e.g., software navigation, digital file management, system troubleshooting). Requirements Qualifications -

Education:

High school diploma or equivalent required.

Experience:

Minimum 1 year of billing and collections experience preferred. Experience working with chain retailer collections is highly desirable.

Technology Aptitude:

Strong proficiency with standard accounting software and Microsoft Office Suite. Familiarity with computer hardware, VOIP systems, and handheld devices is a plus.

Skills & Attributes:

Excellent communication and interpersonal skills. Friendly demeanor and a positive, team-oriented attitude. Strong organizational and analytical abilities. Ability to remain stationary for extended periods and perform general office tasks. Must be able to lift and move light office supplies (e.g., a box of paper). Compensation & Benefits - Weekly pay. Comprehensive healthcare coverage Profit sharing, 401(k), and 401(k) matching Paid vacation and emergency days Tuition reimbursement program

Reports To:

Controller:

Accounting/Administration Note:

This job description is subject to change at any time and does not restrict management's right to assign or reassign duties and responsibilities as necessary.