The Part-Time Accounts Receivable / Accounts Payable (AR/AP) Specialist is responsible for processing customer invoices, vendor invoices, collections, payment processing, account reconciliations, and assisting with month-end accounting activities. This position requires strong organizational skills, attention to detail, and the ability to maintain accurate financial records while supporting the accounting department.

Schedule:

Part-Time (20-30 hours per week, flexible)

Duration:

Temporary Position - Approximately 6-7 months Key Responsibilities Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documents.
• Verify approvals and coding to the general ledger.
• Prepare weekly payment runs (checks, ACH, and wire transfers).
• Maintain vendor files and W-9 documentation.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payment status.
• Assist with accrued expenses at month-end. Accounts Receivable
• Generate and distribute customer invoices.
• Apply customer payments received via check, ACH, wire, and credit card.
• Monitor aging reports and follow up on overdue accounts.
• Resolve customer billing questions and payment discrepancies.
• Maintain accurate customer account records.
• Prepare weekly collections reports. General Accounting
• Reconcile bank accounts related to cash receipts and disbursements.
• Prepare journal entries as assigned.
• Assist with month-end close activities.
• Maintain electronic and paper accounting records.
• Support annual audit requests.
• Assist with special accounting projects as needed.
• Maintain confidentiality of financial information. Qualifications
• Associate's degree in Accounting, Finance, or related field preferred.
• 2+ years of Accounts Payable and Accounts Receivable experience.
• Experience with ERP or accounting software.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong understanding of accounting principles.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills. Preferred Qualifications
• Experience in manufacturing or food manufacturing environments.
• Knowledge of inventory and purchase order processing.
• Experience with month-end close procedures.
• Familiarity with ERP systems such as Seasoft, Epicor, Microsoft Dynamics, Sage, or similar. Key Competencies
• Accuracy and attention to detail
• Time management
• Organization
• Problem solving
• Customer service
• Professional communication
• Confidentiality
• Team collaboration Physical Requirements
• Ability to sit for extended periods.
• Ability to work on a computer for the majority of the workday.
• Occasionally lift up to 20 pounds. Compensation
• Competitive hourly wage based on experience.
• Flexible work schedule.
• Opportunity for additional hours during month-end and year-end close.

Pay:

$18.00 - $25.00 per hour

Work Location:

In person