Team EJP (E.J. Prescott, Inc.) is currently seeking a full-time Receptionist / Accounts Payable Clerk to work at our Home Office in Gardiner! This position provides administrative support Monday through Friday for the Home Office and the Accounts Payable department, directs incoming calls, greets all visitors, assists with filing, light financial record keeping as assigned, coordination of meetings and conferences, obtains supplies, coordinates direct mailings and all other mail room duties, and will work on special projects as needed. This person will also work with a diverse group of important external callers, customers, and employees at all levels of the organization. The current needs would include the daily posting of accounts payable at the home office in Gardiner, ongoing communication with EJP Division administrators is critical in maintaining accurate vendor account balance information, as well as facilitating prompt resolution of any issues which could impede payments to our vendors. Independent judgement is required to plan, prioritize, organize diversified workloads, and recommends changes in office practices or procedures.

RESPONSIBILITIES

Assists in scheduling and organizing company activities such as meetings, conferences, and Home Office department activities. Establishes, develops, maintains filing as directed. Produces information from archives as needed. Organizes and prioritizes large volumes of information and calls. Opens, sorts, and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and responds to customers. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other employees to cover front desk to meet customer needs. Act as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary. Acts as project manager for special projects, at the request of management, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, or creating brochures with the Marketing Department. Proofreads copy for spelling, grammar, and layout, and making appropriate changes. Responsible for accuracy and clarity of final copy. Supports Accounts Payable in processing expense reports, processing/paying purchase orders and non-PO invoices.

QUALIFICATIONS

Strong communication skills, both written and verbal Experience with Accounts Payable Proficiency with Outlook, Word, PowerPoint and Excel, and other appropriate office software Strong attention to detail Takes initiative and is self-motivated Responsive and follows tasks through to completion Team player and collaborator Strong organizational and time management skills Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience. Must have interpersonal skills to handle sensitive and confidential situations. Position continually requires poise, tact, and diplomacy. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.

EDUCATION/ EXPERIENCE

Associates preferred, or combined education and experience.

BENEFITS

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(K) with Company match
• Life, AD&D, Critical Illness, Accident, STD & LTD Insurance
• 9 Holidays
• Vacation Time
• Personal Time Everett J.

Prescott, Inc. (Team EJP) is a family-owned waterworks supply company. Team EJP is a distributor of water, wastewater, stormwater, and smart utility solutions throughout New England, New York, Pennsylvania, and the Midwest. Since 1955, Team EJP has been a trusted partner to utilities, contractors, and municipalities, offering unparalleled service, expertise, and quality products. E.J. Prescott is an equal opportunity, affirmative action employer. Applicants will be considered without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.

Work Location:

In person