General Summary :

The Accounts Payable & Payroll specialist serves as the central administrative and transactional center for vendor payments, employee compensation, and office workflows across our Grass Lake, Jackson, and Lansing locations. This role is a unique hybrid of office administration and financial data management.

Duties/Responsibilities :

Front Office Administration (Daily ):

• Direct the multi-line phone system; screen inquires, route calls, and page personnel.
• Serve as the first point of contact for vendor inquiries regarding AP aging, and client billing questions.
• Assist with answering any routine questions regarding company benefits.
• Assist with greeting and checking in all visitors.
• Assist with processing, sorting, and distributing incoming corporate mail. Time Tracking & Payroll (Weekly):
• Generate accurate weekly payroll reports in ERP system, verify amounts and execute successful upload to payroll system, and submit payroll weekly.
• Weekly 401k funding after payroll is submitted. Accounts Payable Management (Daily, weekly, monthly):
• Match incoming invoices with physical shippers; coordinate with department heads to secure approvals for non-shipper expenses.
• Code and key vendor invoices, troubleshoot account discrepancies, and manage physical and digital filing systems.
• Run AP aging schedules, select open invoices for payment, secure Controller approval, print checks, and format packets for mailing.
• Match paid invoices with check stubs and log automated ACH payments into accounting software.
• Track employee company purchases, reconcile monthly healthcare bills, and audit employee tool accounts.

Qualifications and Skills:

• Strong communication, time management, active listening, and proficiency using computer systems (Microsoft suite, ERP, etc.).
• Strong leadership traits, low-error data entry speed, sharp attention to detail, and a solid understanding of fundamental accounting principles (AP, AR, and general ledger reconciliation).
• Ability to work independently, prioritizing and organizing workload to met deadlines.
• Strong ability to multi-task and work well in an environment subject to changing priorities and demands.
• Must possess a high sense of urgency, initiative, and common sense.
• Ability to handle highly confidential information in a professional manner.
• Must act in a professional and courteous manner, and demonstrate an ability to work with a diverse group of individuals.

Education and Experience:

• High school diploma or GED required
• 5+ years of experience in account payables, or a senior administrative role.
• Hand-on experience with accounting software (Sage preferred).

Comfort working across specialized databases tools (ERP/Payroll systems/Electronic data exchange/client portals) is required.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8-10 hours daily, overtime/weekend support as needed. Position is set in a manufacturing office environment. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid sick time Paid time off Tuition reimbursement Vision insurance

Work Location:

In person