City of Jackson

POSITION DESCRIPTION JOB TITLE

:

Administrative Assistant Clerk/Accounts Receivable Name :

DEPARTMENT

: Administration

IMMEDIATE SUPERVISOR

City Clerk SUMMARY:

To assist with the city utility and other collection and customer service activities.

ESSENTIAL FUNCTIONS I.

Telephone and Visitor Activities 20 % of Time A. Receives telephone calls assuring for professionalism and courtesy. B. Routes callers to the appropriate party or takes messages assuring for accuracy. C. Answers questions and completes follow up where appropriate assuring for accuracy and timeliness. D. Greets visitors assuring for the best possible public relations for the City. E. Provides coverage for other offices as needed. II. Other Miscellaneous Activities 15% of Time A. Maintains an awareness of the various fees that must be collected and the schedules that they operate within assuring for accuracy. B. Collect funds, record deeds relating to Cemetery. C. Collect and enter payments in GL for water sold, pavilions, trash stickers, cemetery lots and grave openings, Cobra health insurance, rent, building permits summary, senior social, etc. D. Assist clerk with various clerical duties, as directed. III. Clerk Related Activities 65% of Time A. Maintain, prepare invoice and collect payments for special trash pick-up, water department, electric department, cemetery, recyclables, street department and wastewater analysis. B. Order office supplies for clerk and city collector. C. Maintain inventory and infrastructures D. Prepare and maintain daily balance, prepare bank deposit for General Account and W & L Deposit Account; take deposit to the bank. E. Maintain and update the Minute Books, voluntary annexations, traffic schedule, ordinances and resolutions. F. Maintain, prepare and send Check for Insurances. G. Prepare and maintain weekly safety meetings. H. Maintain and update Park Foundation Book. Enter in GL cash/checks collected by Park Director. I. Balance Water and Light Check Book This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodations.

WORK ENVIRONMENT

¨ Average accessibility of all work sites required for the position. ¨ Average exposure to weather and temperature extremes. ¨ Average exposure to chemicals and fumes. ¨ Average exposure to heights. ¨ Average exposure to work safety hazards. ¨ Average amount of overtime/extended work hours required. ¨ Average exposure to dust. ¨ Average exposure to loud noises. ¨ Average exposure to darkness. ¨ Average exposure to cramped spaces.

PHYSICAL EFFORT

¨ Normal physical mobility: movement from place to place on the job, considering distance and speed. ¨ Normal physical agility: ability to maneuver body while in place. ¨ Normal physical strength to handle routine office materials and tools. ¨ Normal physical strength to handle 30 lb. objects, considering frequency. ¨ Normal dexterity of hands and fingers. ¨ Normal physical balance: ability to maintain balance and physical control. ¨ Normal coordination, including eye/hand, hand/foot, etc. ¨ Normal endurance.

KNOWLEDGE REQUIREMENTS

¨ Completed High school diploma or equivalent. ¨ Proficiency with office equipment and computer. ¨ Ability to work large sums of money and with people in person and on the phone. 3 years or more in office setting.

MENTAL EFFORT

¨ Normal concentration/intensity: prolonged mental effort with limited opportunity for breaks. ¨ Average memory, considering the amount and type of information. ¨ Average complexity of decision making. ¨ Average time pressure of decision making. ¨ Average analytical thinking. ¨ Average conceptual thinking.

COMMUNICATION

¨ Above average verbal communication. ¨ Above average written communication. ¨ Average nonverbal communication.

SENSORY ABILITIES

¨ Normal ability to see. ¨ Normal ability to distinguish colors. ¨ Normal ability to hear. ¨ Normal ability to smell. ¨ Normal sense of touch.

Pay:

From $18.50 per hour Expected hours: 16.0 - 20.0 per week

Benefits:

Flexible schedule

Education:

High school or equivalent (Required)

Experience:

Customer service: 3 years (Preferred) Accounts receivable: 3 years (Preferred) Ability to

Commute:

Jackson, MO 63755 (Required) Ability to

Relocate:

Jackson, MO 63755: Relocate before starting work (Required)

Work Location:

In person