Accounts Receivable & Payable (AP/AR) Specialist

DESCRIPTION OF POSITION

The AR & AP Specialist is an accounting professional responsible for supporting the accounting department by accurately entering, updating, and maintaining financial and transactional data in company systems. This role ensures records are complete, organized, and up-to-date to support timely reporting, auditing, and daily accounting operations. At the highest level this position is guided by the Altamus core values.

ESSENTIAL JOB FUNCTIONS

Administration Proficient with legacy and new software, including inputting and maintaining databases within AppFolio and utilizing the Microsoft suite of products. Maintain filing systems (electronic and physical) that are logical and easy to navigate.

COI collection:

Tenants & Vendors W9 collection & Vendor account setup Tenant compliance: Collection of Sales figures & Maintenance inspection reports (HVAC, Hood cleaning)

Property Owner Insurance:

Work with insurance agents and property owners to renew insurance for properties Accounting Tasks Assist Accounts Receivable with cash application

Checks:

Collect & record payments into

AppFolio Property Tax Statements:

Download and record Annual 1099 reports: Assist with filing Invoices

• Daily retrieval and entry of incoming vendor invoices.
• Review all invoices for appropriate documentation and approvals.
• Match purchase orders to invoices and enter invoices into the system for payment.
• Ensure that invoices are properly coded to the correct cost centers and expense types.
• Assist with month-end closing procedures, ensuring that all invoices are accounted for and properly posted
• Facility only utility invoices

Utility Accounts:

Setup new accounts for properties

Utility Bills:

Download & enter into AppFolio.

Calculate and Post Asset and Leasing Fees:

Monthly for closely held properties Credit card reconciliations: Monthly Work closely with vendors, making sure accounts are current and statements are reconciled monthly. Resolve discrepancies in payments and invoices in a timely and effective manner Participate in the improvement and implementation of systems and controls to enhance the efficiency and automation of the accounts payable process Assist and support the accounting teams on various projects and other general accounting and month-end close duties as assigned. Support and liaison with company founders, property managers, vendors, service providers and property owners as directed.

KNOWLEDGE, SKILLS, EDUCATION/EXPERIENCE

University or college degree from an accredited university/college/ or three to five years related experience in Property/Facility Management. Knowledge of word processing, spreadsheet, email, and database software required; specific knowledge and fluency in MS Office and the Internet are desirable. Excellent telephone and oral communication skills and good written grammar and communication skills are essential. Excellent Customer Service skills and ability to interact well with all internal/external customers. Attention to detail and organization skills required; strong sense of professionalism, confidentiality, and customer service, to both internal and external customers; team player, self-starter, and positive attitude.

Pay:

$45,000.00

• $50,000.

00 per year

Benefits:

401(k) Dental insurance Health insurance Paid sick time Paid time off

Work Location:

In person