The Accounts Payable & Cash Receipts Specialist for Old Salem Museum and Gardens is a part-time position that supports the Accounting Department with Accounts Payable (AP) and Cash Receipts (CR) responsibilities. The position accurately performs AP and CR duties and works as part of a team to meet business needs and expectations with timely and courteous support. The position reports to the Senior Staff Accountant. At least 1 year of AP and CR experience a must Computer, 10-key, and data entry proficiency Working proficiency in MS Excel and Word Strong skills using and understanding the flow of transactions Ability to maintain confidentiality and exercise extreme discretion Excellent problem solving/judgment skills High level of accuracy and attention to detail Strong organizational skills Ability to work independently and under pressure Ability to handle and prioritize multiple tasks and meet all deadlines

Essential Duties and Responsibilities Accounts Payable:

Keep accurate vendor records to include tax ID numbers, 1099 status, insurance certificates, and other data as needed Serve as primary contact for vendors regarding invoices and payments Manage and process all approved invoices to process checks in a timely manner Follow grant reporting requirements for all payables Monitor outstanding checks for Escheat reporting Record and track employee credit card usage monthly Assist in preparation of 1099 tax returns Prepare various reconciliation reports for ledger accounts as needed Support annual financial audit with schedules and test support Perform other duties as needed

Cash Receipts:

Collect and verify sales receipts from all venues Prepare and review all deposits Maintain change supply for all stores. This involves transporting change from bank as needed Help with troubleshooting drawer counts, etc., when discrepancies are found in stores or other areas of the museum Maintain various monthly records and reconciliations in MS Excel Perform other duties as needed Nice To Have Skills & Education Associate's degree in accounting, business, or related Experience working at a non-profit organization Experience with Blackbaud Financial Edge NXT software

Physical Requirements:

This is largely a sedentary role requiring ability to remain in a seated position for up to 60-80% of working hours, operating a personal computer, keyboard, and telephone equipment. Frequent wrist and finger dexterity, grasping, and reaching is necessary for data entry, typing, and mouse navigation; however, some heavy lifting of change and files of up to 40 pounds is required. This would require the ability to carry coins, lift files, open filing cabinets and bend or stand as necessary. Sensory demands include, active listening, visual acuity (near and intermediate) required to read computer screens, printed documents, and reports.