AP Specialist Midwest Gastrointestinal Associates - 3.9 Omaha, NE Job Details Full-time $25 - $27 an hour 5 hours ago Benefits Profit sharing Health savings account AD&D insurance Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Life insurance Qualifications Associate's degree in accounting Computer operation Filing Analysis skills Attention to detail QuickBooks Associate's degree Full Job Description Gastroenterology Management Services, LLC, (GEMS) is a physician-owned Management Services Company. We specialize in providing administrative, financial, and clinical oversight for outpatient medical clinics and ambulatory surgery centers related to gastrointestinal disorders and treatment. We are seeking a hands-on, experienced, Accounts Payable Professional responsible for receiving, reconciling, and coordinating approvals of our electronic and paper bills across multiple companies. This person will also be responsible for printing and mailing checks to vendors in addition to regular communication with our vendors. As well as reconciling monthly statements, and upkeep of vendor profiles across the organization.

JOB DESCRIPTION SUMMARY

The Accounts Payable Specialist is responsible for receiving, reviewing, coding, reconciling, and processing accounts payable invoices across multiple companies. This position coordinates invoice approvals, maintains vendor records, processes vendor payments, reconciles vendor statements, prepares required tax filings, and provides support to the Accounting Department to ensure accurate and timely financial operation.

Education :

Minimum an Associates Degree with Accounting as a concentration. Experience Three (3) to five (5) years of accounts payable experience required. Healthcare industry experience preferred. Skills, Knowledge, and Abilities Knowledge of standard accounting concepts, practices, and procedures. Knowledge of general ledger accounting. Knowledge of Nebraska Sales and Use Tax regulations. Experience using QuickBooks Online. Proficiency with Microsoft Office products. Strong communication, organizational, and analytical skills. Strong attention to detail and accuracy. Ability to maintain organized records and a clean work environment. Ability to work independently and collaboratively within a team environment. Ability to prioritize work and meet deadlines.

Detailed Work Activities:

Review, code, and enter invoices into the accounting system. Coordinate invoice approval processes. Research and resolve invoice discrepancies, payment issues, and vendor concerns. Process weekly check runs and vendor payments. Create and maintain positive pay files. Prepare, reconcile, file, and remit monthly Nebraska Sales and Use Tax payments. Reconcile monthly vendor statements. Create and maintain vendor profiles and records. Communicate with vendors regarding payment status, invoice requests, and account inquiries. Prepare, reconcile, and file annual 1099 forms. Assist with accounting projects and perform additional duties as assigned. Maintain confidentiality of financial and organizational information.

PHYSICAL REQUIREMENTS

Body Position:

Sitting and standing.

Body Movements:

Walking, turning, reaching, stooping, and bending.

Body Senses:

Must hear well enough to answer and converse on the telephone. Must see well enough to read documents, reports, computer screens, and financial records. Adapted from your existing format.

WORKING CONDITIONS

Inside and sedentary, requiring sitting, standing, stooping/bending, lifting, and walking.

ESSENTIAL FUNCTIONS

Physically reports to assigned work location regularly and timely based upon work schedule as determined by management. Works beyond normal work hours when necessary to meet departmental deadlines and business needs. Stays physically awake and coherent while performing all job duties. Individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Adapted from current company template. Communication Communicate relevant information to accounting team members and leadership. Listen carefully, verify understanding, and provide constructive feedback. Communicate effectively with vendors, management, and team members to resolve issues and support business operations. Character and Professionalism Demonstrates sound judgment and reasoning when investigating and resolving problems. Maintains confidentiality of sensitive financial and organizational information. Seeks guidance and direction when appropriate. Maintains positive working relationships with coworkers, leadership, vendors, and business partners. Demonstrates professionalism, tact, and diplomacy in difficult situations. Maintains a neat, professional appearance. Continuing Professional Education Participates in educational opportunities and training programs. Maintains current knowledge of accounting, tax, and accounts payable practices. Reliability, Time Utilization and Initiative Demonstrates ability to prioritize and manage multiple tasks. Performs duties independently with minimal supervision. Identifies and completes tasks requiring attention without direct instruction. Assists team members and contributes to departmental success. Customer Service Responds promptly and professionally to leadership, physicians, vendors, and coworkers. Demonstrates a commitment to internal and external customer service. Consistently acts as a positive representative of the organization.

Pay:

$25.00 - $27.00 per hour

Benefits:

401(k) AD&D insurance Dental insurance Disability insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Profit sharing Vision insurance

Work Location:

In person