Bookkeeper / Office Support — Part Time Gem Electrical Contracting LLC Clifton, NJ Job Details Part-time $18 - $22 an hour 1 hour ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) matching Flexible schedule Life insurance Paid sick time Qualifications Expense management Attention to detail QuickBooks Phone triage Time & attendance systems Full Job Description

ABOUT GEM ELECTRICAL

Gem Electrical Contracting LLC is a growing electrical contracting company based in Clifton, NJ serving commercial, industrial and public-sector clients across the region. We are an established contracting operation with an active field team, multiple ongoing projects and a tight-knit office built around quality, integrity and dependability. We are not a large corporate environment — we are a hands-on, fast-moving small business where what you do every day has a direct and visible impact on how the company performs.

ABOUT THIS ROLE

We have built clear systems and documented processes for every function in our office. We are now looking for a sharp, detail-oriented person to step into this role and execute those systems consistently, Monday through Friday. This is an entry-level position with a real growth path. The person who masters the core financial data chain and proves they can be trusted with it will have the opportunity to grow into a broader full-time role as the company expands.

IMPORTANT

Accuracy matters here. The data you enter feeds directly into payroll, job costing and billing. One wrong entry has real downstream consequences. We are looking for someone who takes pride in getting it right — every time, not most of the time.

WHAT YOU WILL OWN

Daily Time & Attendance Audit (Fingercheck) Review field staff clock-ins each morning — confirm correct job, correct time, complete punch-out Identify and resolve discrepancies same day — don't carry a problem into the next day Clean data here protects payroll and job costing downstream QuickBooks — Data Entry, CC Reconciliation & Billing Review Enter vendor invoices across multiple vendors, coded by job number Review and reconcile multiple company credit cards — match transactions to jobs and expenses Billing review — confirm what's been billed against what's been spent per job Follow up on outstanding items — unresolved entries, billing gaps, vendor discrepancies Job Costing Support Done simultaneously with QB entry — same data, same session Match hours from time audit against job budgets Flag any job trending over budget immediately — don't sit on it Bid Proposal Follow-Ups Update existing bid proposals from templates already in place Run a consistent follow-up cadence on open bids — calls, emails, logged outcomes Keep the estimate tracking log current — status, pending, awarded Phones — First Point of Contact Answer incoming calls professionally during morning hours Triage and direct — vendors, clients and field staff all call in How you handle it reflects Gem Electrical Growth Lane — Operations Support As trust builds, take on broader job tracking and coordination tasks Pick up the operational gaps between field and office This is where the role grows into a full-time position for the right person

WHAT WE'RE LOOKING FOR

Detail-oriented — you notice when something is off and you fix it, you don't move past it Tech comfortable — you pick up software quickly and aren't intimidated by systems Clear communicator — you can speak to a vendor or foreman on the phone without confusion QuickBooks experience preferred — if you don't have it, QB Online certification must be completed before your start date (free, 3-5 days) Reliable and consistent — same time, same days, every week. This role runs on routine Coachable — our systems are documented and in place. We need someone willing to learn and follow them Eager to grow — entry level today, full-time opportunity for the right person

SCHEDULE & COMPENSATION

Monday through Friday, 9:00 AM - 1:00 PM — consistent, in-person, Clifton NJ 20 hours per week $18.00 - $22.00 per hour based on experience Benefits package available — health insurance, dental, life insurance, long-term disability, 401k with match, vacation and paid holidays Compensation reviewed at 90 days based on performance Defined path to full-time role as the company grows

HOW TO APPLY

Submit your resume and answer this one question in 3-5 sentences: "Tell us about a time you caught a mistake — in data, a process, or information someone handed you — before it caused a bigger problem. What did you do?" That answer tells us more about you than any resume line will. — We look forward to hearing from you.

Pay:

$18.00 - $22.00 per hour

Benefits:

Dental insurance Disability insurance Flexible schedule Health insurance Life insurance Paid sick time

Work Location:

In person