Accounts Payable Clerk #686

NYE County School District

Nye County School District-Southern Office - Pahrump, Nevada Job Details

Job ID:

5912694

Application Deadline:

Posted until filled

Posted:

Today

Job Description

Description:

Accounts Payable Clerk

(Job Description Attached)

Location:

Southern District Office- Pahrump

Hours:

8 hours per day / 5 days per week / 12 months per year

Salary Range:

$24.00 to $28.60 per hour

Job Goal:

Under general supervision, performs specialized financial duties to organize, process, and maintain accounting records and payment accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented with other duties as assigned by the Supervisor which does not conflict with NCSD Policies and Administrative regulations.

Organize, process, and maintain purchase order payment documentation and vendor remittance data.

Assist various district departments with purchasing and provide verification for account coding and purchase orders. Place and track orders, invoices, payments, and verify receipt of orders.

Assist with management of E-rate program.

Assist with Financial reports, as assigned.

Process and reconcile monthly credit card statements and provide staff training.

Prepare documents for payment by verifying and calculating statistical information.

May process, book, and coordinate travel arrangements for district employees for various departments within GSA guidelines. Gather backup information and documentation and process purchase orders and invoices for travel payments/reimbursements.

Responsible for processing payment of invoices within the timeframe allotted by NCSD policy and ensuring that available discounts are attained.

Communicate and work directly with buyers and administrators to ensure funds are allocated to appropriate purchase orders for invoice payment.

Analyze monthly vendor statements and maintain frequent contact with vendors to ensure accounts are current.

Analyze reports for accuracy in account, invoice, and payment information.

Verify vendor data contained in daily, weekly, monthly, and year-end reports for accuracy and detail.

Work with all levels of NCSD personnel in requesting proper documentation for processing payments.

Perform other tasks related to area of responsibilities as assigned by Supervisor.

POSITION EXPECTATIONS

Knowledge, Skills and Abilities:

Knowledge of general office procedures, business machines, computers, word processing, and various software programs.

Knowledge of district purchase orders and related contract terms.

Knowledge of basic computer software applications and mainframe computer data entry procedures.

Demonstration of responsible decision making and ability to research and organize complex records, confidential records, data processing/analysis, and performance of duties at a responsible level with minimal supervision.

Possess excellent written and oral communication skills, organizational skills, interpersonal skills, and analytical ability.

Ability to perform basic mathematical computations and statistical analysis.

Ability to use a 10-key adding machine/calculator by touch.

Ability to plan and organize work activities, work under pressure, meet deadlines, and exercise flexibility with new tasks as priorities change.

Ability to concentrate on accuracy of details, maintain detailed records, and apply established procedures to work activities.

Ability to assist district level administration with privileged information while maintaining the highest degree of confidentiality.

Demonstrated ability to promote positive public relations and communicate tactfully and diplomatically with administration, district staff, school board members, co-workers, outside agencies, and the public.

May work extended hours to provide support and to meet deadlines.

Familiar with and understands FERPA, HIPAA, and other confidentiality requirements in an educational setting.

Familiarity with and ability to support the implementation of district policies and administrative regulations related to assigned duties.

Ability to recognize and report safety hazards and unauthorized individuals on campus, and respond appropriately to incidents requiring immediate attention.

Awareness of and participation in district and school emergency response procedures, including fire drills, lockdowns, evacuations, and other safety protocols.

POSITION REQUIREMENTS

Education, Training, and Experience:

Minimum of High School Diploma or equivalent

Minimum of two (2) years practical experience in general accounts payable preferred

Licenses and Certifications:

Valid Nevada Driver License

Screening and Compliance:

Ability to pass State and Federal criminal background check

Compliance with NCSD Drug and Alcohol Testing Policy

Working Conditions:

Office or suitable workspace with computer and office equipment necessary to carry out functions of position.

Application Procedure:

Apply online at https://www.applitrack.com/nye/onlineapp/

Selection Procedure:

The NCSD screening and interview process will be followed.

NOTICE OF NONDISCRIMINATION ON THE BASIS OF SEX UNDER TITLE IX

Nye County School District does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Inquiries about Title IX may be referred to NCSD's Title IX Coordinator, the U.S. Department of Education's Office for Civil Rights, or both.

Michelle "Chelle" Wright, PHR, CLRP

Director of Human Resources/Title IX Coordinator

Nye County School District

484 S. West St.

Pahrump, NV 89048 - 775-727-7743, extension 300

title9coordinator@nyeschools.org

NCSD's nondiscrimination policy and grievance procedures can be located at:

https://bit.ly/NCSDPolicies-AdminRegs.

(NCSD Policies and Administrative Regulations 0210/0210aR/0210bR/0210cR, 0211/0211R, 0212/0212R, 0213/0213aR/0213bR/0213cR, and 6110/ 6110R)

To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to title9coordinator@nyeschools.org.

Contact information for OCR is available here: https://ocrcas.ed.gov/contact-ocr.

Equal Opportunity Employer

Nye County School District is an Equal Opportunity Employer. Nye County School District does not sanction or tolerate discrimination in any form in its programs and activities, on the basis of race, color, national origin, religion, gender, disability, age, pregnancy, sexual orientation, ancestry, veteran status, domestic partnership, genetic information, gender identity or expression, political affiliation, or membership in the Nevada National Guard, and provides equal access to the Boy Scouts and other designated youth groups.

Americans with Disabilities Act

It is the policy of Nye County School District to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the company policy not to discriminate against qualified individuals with disabilities in regard to application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment.

Nye County School District will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Nye County School District. Please contact Human Resources

or the Section 504 Coordinator with any questions or requests for accommodation.

Shanda Roderick

Director of Special Education/Section 504 Coordinator

Nye County School District

Special Education Support Services

484 S. West St., Pahrump, NV 89048

• 775-751-4015

Position Type:

Full-time