About Us:

The Episcopal Diocese of Albany (EDA) serves communities across 19 counties in Upstate New York. The business office handles accounting for the ministry and operations of the Diocese, Christ the King (CtK), and Episcopal Charities of Albany (ECA). We are seeking a dedicated, detail-oriented Accounts Payable Specialist to join our Business Office team in Greenwich, NY. Position Overview The Accounting Assistant - Accounts Payable Specialist handles full-cycle accounts payable, vendor management, inter-company billings, and key financial reconciliations across three related entities (EDA, CtK, and ECA). Reporting to the Canon to the Ordinary for Resource Development, this role is critical to maintaining accurate financial records, supporting yearly audits, and ensuring smooth day-to-day administrative operations.

Key Responsibilities Accounts Payable Management:

Verify and enter vendor invoices into Shelby accounting software across multiple organization entities. Prepare weekly check runs, process inter-company split invoices, and record ACH payments.

Credit Card & Expense Processing:

Review, code, and reconcile monthly organization credit card statements in Shelby prior to scheduling online payments.

Reconciliations:

Perform monthly bank reconciliations for multiple operating and credit card accounts. Conduct quarterly balance sheet reconciliations for inter-company Due To/From accounts.

Benefits & Monthly Billings:

Prepare Excel billing spreadsheets for medical, dental, life insurance, and pension distributions. Issue monthly rental, assessment, and inter-company reimbursement invoices.

Tax Compliance:

Calculate revenue tax liabilities, pay NYS Sales Tax online, and process Washington County Occupancy Tax payments.

Year-End & Audit Support:

Process annual 1099 forms and transmittals using third-party electronic filing services. Organize annual vendor files and pull documentation for annual financial audits.

Required Qualifications & Experience Education:

Associate degree in Accounting, Finance, Business Administration, or equivalent hands-on accounting experience.

Experience:

2-4 years of experience in accounts payable and bookkeeping. Experience in fund accounting or multi-company accounting is strongly preferred.

Technical Skills:

Proficiency in Microsoft Excel (building spreadsheets and formulas). Experience with accounting software (Shelby Systems or similar non-profit ERP/GL software). Comfort using online payment platforms. Knowledge of NYS sales tax procedures and online tax filing platforms.

Core Competencies:

Exceptional attention to detail, strong problem-solving skills, proven ability to manage competing priorities and streamline daily workflows, discrete handling of confidential information, and clear communication skills.

Working Conditions & Benefits Schedule:

Full-time, standard business hours (In-person at our Greenwich office).

Benefits Package:

Employer paid health and dental insurance, employer funded pension, paid time off (PTO), and paid holidays. How to Apply To apply, please submit your resume and cover letter detailing your relevant accounts payable and reconciliation experience to nlonge@albanydiocese.org with the subject line "Accounting Assistant - [Your Name]" .

Pay:

$23.00 per hour

Benefits:

403(b) Dental insurance Health insurance Life insurance Paid sick time Paid time off

Physical Setting:

Office Experience:

GAAP:

1 year (Preferred) Ability to

Commute:

Greenwich, NY 12834 (Required) Ability to

Relocate:

Greenwich, NY 12834: Relocate before starting work (Required)

Work Location:

In person