An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
A. Receive AP Supplier invoices from B. Process invoices for payment in Syspro by matching Packing Slips with GRN's to Invoices or obtaining appropriate management approvals to process non GRN purchases i.e. service-related invoices. C. Enter invoices into Syspro for payment D. Pay invoices for weekly Regular/Manual/AmEx Check runs. E. Provide accounting Reports to Jeff & obtain signatures on Checks/ Provide breakdown of weekly wire payments. F. Mail Checks G. File all paid Supplier invoices & related accounting reports. H. Maintain various schedules & spreadsheets including but not limited to: CER Capital Summary Sheet, Hooper/Raymond Lease Schedules, Dival Spreadsheets, Elec/Gas/Water Schedules, CER Books, Manual Check Spreadsheet, Sales Tax Binders, W-9's Book, . I. Issue Capital Improvement Certificates, Resale Certificates & Tax-Exempt Certificates, W-9's. J. Create New Suppliers, maintain Suppliers in Syspro. K. Annually Create all Supplier & Account Payable Reports files. Move AP files at end of year to File Room. Follow Record retention schedule & move expired files for shredding. Page 2 of 3 The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements. L. Maintain W-9's, update Syspro as needed. Identify 1099 recipients in book for year-end reconciliation. M. Prepare 1099 Year End Report, mail 1099's N. Quarterly, prepare Sales Tax Reconciliation O. Monthly reconcile Fixed Asset & Prepaid accounts in Syspro & portal. P. Manage & Reconcile PayPal account. Q. Send ACH & Wire Payments to Suppliers. -- Cross Training Other Functions -- R. Add-to/edit Accountant training documentation and become a fully capable Accountant "back-up". S. Learn Supply Chain Services and Customer Service tasks while improving our task documentation and training materials - back-up our Customer Service Representatives when needed. T. Learn other Corporate Services functions including Logistics Coordination, Purchasing, and Planning, over time, and with training. Add-to/edit training documents, and become a capable "back-up". Education and Experience Associates Degree in Accounting or 5 years of accounting work experience. Accounts Payable/Accounts Receivable experience. Must be able to multitask with a strong attention to detail and have good organizational skills Proficient with Excel and Word ERP software Experience Excellent oral and written communication skills
Knowledge, Skills and Abilities:
Working knowledge of Generally Accepted Accounting Principles (GAAP), and above average understanding of NYS Sales Tax laws and related competencies. You will be further trained including the SysPro ERP system, the Unipoint Quality Management System, and record management, audit prep., and business policies.
Pay:
$23.00 - $30.00 per hour
Benefits:
Dental insurance Disability insurance Health insurance Life insurance Paid sick time Paid time off Retirement plan Vision insurance
