An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Monday–Friday | 9:00 AM–5:00 PM during training, transitioning to either 7:00 AM–3:00 PM or 8:00 AM–4:00
PM Work Arrangement:
Fully Onsite Compensation:
$ 50,000- $ 55,000 About the Opportunity Our client, a growing and fast-paced company in the water treatment industry, is seeking a sharp, organized, and tech-savvy Accounts Receivable & Administrative Assistant to join their team. This is a great opportunity for a recent college graduate or early-career professional who is highly motivated, comfortable with technology, and eager to grow within an organization. The ideal candidate is a strong problem-solver who can thrive in a high-volume environment, manage multiple priorities, and quickly learn new systems and processes. The office environment is casual, energetic, and fast-paced, offering the opportunity to take on a variety of responsibilities across Accounts Receivable, billing, administrative support, and general office operations. Responsibilities Process customer invoices and assist with various Accounts Receivable and billing activities. Process and track customer payments, including credit cards, ACH payments, virtual cards, checks, and portal payments. Monitor customer aging reports and assist with payment tracking and follow-up. Navigate QuickBooks Desktop daily to support invoicing, payment processing, and other accounting-related tasks. Process vendor bills and assist with matching and tracking customer orders and shipments. Manage invoicing and payment activity through multiple customer portals and cloud-based platforms. Upload invoices, compliance documentation, insurance certificates, and other required materials to customer and vendor portals. Monitor a high-volume shared email inbox, ensuring inquiries are addressed, prioritized, and routed to the appropriate team members. Receive and distribute mail, process incoming checks, receive packages, and assist with general office organization. Track shipments and customer orders through carriers such as UPS, FedEx, and LTL providers. Assist with project-based and customer-specific invoicing. Help improve workflows, organization, and processes through technology and automation. Take ownership of daily tasks and ensure deadlines and priorities are consistently met. Qualifications Strong foundational knowledge of QuickBooks , preferably QuickBooks Desktop. Comfortable learning and navigating multiple cloud-based software platforms and customer portals. Proficiency with Microsoft Outlook, Word, and Excel. Highly organized with strong attention to detail and the ability to manage multiple priorities. Comfortable working in a high-volume, fast-paced environment. Strong problem-solving skills and the ability to work independently. Excellent written and verbal communication skills. Tech-savvy with a strong interest in digital tools, automation, and improving processes. Self-motivated, dependable, and disciplined in managing daily responsibilities. EB-2264261089
