Accounts Payable Specialist

Position Summary The Accounts Payable Specialist takes the lead on all Accounts Payable functions for the department, ensuring timely and accurate processing of vendor payments, maintaining vendor records, and adhering to established policies and procedures. Essential Functions The primary responsibilities for this position include: Process all vendor payments in a timely manner, adhering to due dates and cash discount policies. Accurately add new vendors to the system and ensure proper W9 forms are on file. Act as the main accounts payable contact for vendors, ensuring vendors have correct contact and billing information, and securely maintain EFT payment details. Enter all non-inventory invoices with proper accounting distribution and obtain approvals in accordance with company policy. Monitor vendor statements for prompt payments and minimize past-due invoices. Monitor and post accounts payable batches from system integration for invoices matched to purchase orders. Assist in preparing and filing 1099s in compliance with deadlines and IRS instructions. Monitor and resolve stale-dated checks. Adhere to company policies and procedures and provide insight into areas for improvement. Serve as a knowledgeable expert in all Accounts Payable functions of the department. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Preferred Education and Experience At least three years of related Accounts Payable experience required. Intermediate proficiency in Microsoft Office. Experience with Great Plains software is a plus. Ability to work independently as well as collaboratively in a team setting. Strong organizational skills and attention to detail. Positive attitude in a constantly changing environment. Excellent time management and communication skills. Proactive approach to effectively resolving issues. Physical Demands The minimum physical requirements for this position include: Prolonged periods of sitting at a desk and working on a computer. Ability to lift up to 15 pounds occasionally.