Job Overview We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. In this vital role, you will be responsible for timely and accurate processing of accounts payable transactions, including vendor invoices, payments, employee expense reports, daily receiving postings, expense coding, and related accounting support. This position supports the Accounting Manager and accounting team by maintaining accurate records, resolving vendor discrepancies, protecting confidential information, and assisting with administrative tasks and special projects as needed. Your expertise in accounting systems and financial software will help streamline our accounts payable processes, supporting overall financial health and operational efficiency. Responsibilities Process vendor invoices, employee expense reports, and related accounts payable transactions accurately and timely. Verify, post, and match receiving documents, purchase orders, invoices, approvals, and check requests. Code expenses, enter invoices into accounting software, and review entries for accuracy and completeness. Prepare weekly wire, ACH, manual, and electronic check payments in accordance with company procedures. Resolve vendor discrepancies by researching transactions, reconciling accounts, and reviewing vendor statements. Scan, file, organize, and maintain accounts payable records, vendor invoice copies, and supporting documentation. Track capital project invoices and identify invoices requiring PA Sales and Use Tax or intercompany processing. Obtain, collect, and maintain vendor W-9 forms, potential 1099 vendor information, and Certificates of Insurance. Communicate issues or concerns to the manager, propose solutions, and maintain collaborative working relationships with internal departments. Provide administrative and reporting support to the Accounting Department and participate in special projects as assigned. Assist with month-end and year-end closing activities and audit support Skills /

Qualifications:

High school diploma or GED required; associate degree in Accounting, Finance, or a related field preferred. Minimum of two years of accounts payable experience; manufacturing environment experience preferred. Solid understanding of basic bookkeeping and accounts payable principles. Highly organized and able to maintain accurate records, files, and supporting documentation. Strong analytical and problem-solving skills with the ability to investigate and resolve discrepancies independently. Strong data entry skills with a high level of accuracy, thoroughness, and attention to detail. Experience working within an ERP or integrated accounting system preferred. Proficient with Microsoft Excel, Outlook, and Word. Strong written and verbal communication skills. Ability to handle confidential information appropriately. Cooperative, collaborative team player with the ability to work effectively with accounting staff and other departments. Physical Requirements /

Working Conditions:

Primarily works in a standard office environment. Regularly remains in a stationary position for extended periods while working at a desk or computer. Regularly uses a computer, keyboard, mouse, phone, copier, scanner, and other standard office equipment. Must be able to view, read, and enter information accurately from computer screens, documents, and reports. Occasionally moves about the office to access files, supplies, printers, copiers, and shared work areas. Occasionally lifts, carries, or moves office supplies, files, or records, generally up to 10 pounds. Must be able to communicate effectively in person, by phone, and through written communication.

Pay:

$25.00 - $31.45 per hour

Benefits:

401(k) AD&D insurance Dental insurance Disability insurance Flexible spending account Health insurance Life insurance Paid time off Profit sharing Retirement plan Vision insurance

Work Location:

In person