An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Sr. AP Specialist Pittsburgh, PA $65,000 — $70,000 Posted 2 weeks ago Saxonburg, PA 16056, USA
SENIOR AP SPECIALIST
Butler, PA $65,000- $70,000 We are seeking an experienced Senior Accounts Payable Specialist to join a growing construction organization. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate vendor payments, maintaining subcontractor compliance documentation, and supporting month-end close activities. The ideal candidate will have prior experience in the construction industry and a strong understanding of job costing, lien waivers, and subcontractor payment processes.
OVERVIEW OF THE SR AP SPECIALIST ROLE
Process high-volume invoices for vendors, subcontractors, and suppliers. Review invoices for proper coding, approvals, and compliance with company policies. Match invoices to purchase orders, contracts, and receiving documentation. Prepare and process weekly check runs, ACH payments, and wire transfers. Resolve invoice discrepancies and vendor inquiries in a timely manner. Maintain vendor records, W-9 documentation, and payment terms. Ensure accurate coding of expenses to jobs, projects, and cost categories. Review and track subcontractor invoices, retainage, and progress billings. Assist project managers with invoice tracking and project cost reporting. Support job cost reconciliation and project accounting functions. Reconcile AP subledger to the general ledger. Assist with month-end close, accruals, and account reconciliations. Prepare AP aging reports and identify outstanding liabilities. Support internal and external audits by providing requested documentation. Analyze AP processes and recommend improvements to increase efficiency and accuracy. Help streamline AP workflows and implement best practices. Assist with ERP system enhancements and AP automation initiatives. Maintain strong internal controls and compliance with company policies.
PREFERRED QUALIFICATIONS FOR THE SR AP SPECIALIST ROLE
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred. 5+ years of accounts payable experience, preferably within construction, contracting, engineering, or project-based industries. Strong understanding of job costing, retainage, subcontractor billing, and lien waivers. Experience processing high-volume invoices in a fast-paced environment. Proficiency with ERP/accounting systems and Microsoft Excel. Strong attention to detail, organizational skills, and problem-solving abilities. Excellent communication skills with the ability to work cross-functionally with project teams, vendors, and management. #
