About the

Role:

PHALANX Solutions is seeking a detail-oriented Accounting Specialist to manage day-to-day accounting operations and multi-state sales tax compliance. The ideal candidate is experienced with QuickBooks Online and Gusto, comfortable handling AP and AR, and able to file sales tax returns for Virginia and South Carolina accurately and on time.

Key Responsibilities:

Bookkeeping:

Maintain accurate financial records in QuickBooks Online. Reconcile bank and credit card accounts.

Accounts Payable:

Process vendor invoices. Schedule payments. Maintain vendor records.

Accounts Receivable:

Generate and send client invoices. Apply payments. Manage aging and collections.

Payroll:

Process payroll in Gusto. Verify deductions and withholdings. Support basic payroll compliance tasks.

Financial Reporting:

Prepare monthly Profit and Loss and Balance Sheet summaries for management review through QuickBooks Online.

Sales Tax Compliance:

Prepare and file sales tax returns for Virginia and South Carolina. Track deadlines. Maintain supporting documentation for audits.

Recordkeeping:

Organize source documents, reconciliations, and compliance records.

Process Improvement:

Recommend practical changes to simplify workflows and strengthen controls.

Required Qualifications:

2 or more years of hands-on bookkeeping or accounting experience Proficiency with QuickBooks Online and Gusto Demonstrated experience with AP, AR, invoicing, and collections Experience preparing and filing state sales tax returns, preferably VA and SC Strong attention to detail, organization, and follow through Clear written and verbal communication skills Ability to work independently and protect confidential information

Preferred Qualifications:

Experience supporting small business accounting in an IT services environment Familiarity with basic GAAP concepts for posting and reconciliations Experience creating simple monthly close checklists and task trackers

Software and Tools:

QuickBooks Online for accounting Gusto for payroll Microsoft 365 for spreadsheets, documents, and email

Job Type:

Part-time Pay:

$22.00 - $25.00 per hour

Benefits:

Work from home

Work Location:

Remote