Administrative Assistant - Accounting

This is a hybrid position. Expected hours are Monday - Friday 8:00 AM - 5:00 PM PST. Required to be in-office 2-3 days per week.

POSITION SUMMARY

The Administrative Assistant will support the Tax and Statutory Reporting teams by handling invoices, tax documents and compliance reports. The role requires timely and precise data entry, monitoring correspondence and payment processing to ensure proper record-keeping and compliance with company policies.

JOB DUTIES & RESPONSIBILITIES

Assist with invoices, prepare payment requests and coordinate approvals. Assist with downloading tax returns, state check lists, requirements, and forms from websites. Monitor team email, review and forward to appropriate contact. Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution. Mail correspondence, check payments and returns, when necessary. Coordinate documents for signature with company directors and officers. Assist with the preparation of state compliance reports and tax returns. Support the data entry process into reporting modules. Perform ad hoc responsibilities, as needed.

SKILLS & KNOWLEDGE

Minimum 2 years' experience in an office or administrative setting. High school diploma or equivalent required. Proficiency in Microsoft Office, specifically Excel. Must possess a high attention to detail and interpersonal skills. Ability to work in a fast-paced environment and deliver on tight deadlines. Strong written and verbal communication skills. Ability to meet productivity standards and achieve key outcomes. Ability to maintain confidentiality of information and use information appropriately.

Base Salary:

$44,900 - $55,000 •Posted Base Salary Range applies to current posting and may change in the future. The posted Base Salary Range may vary for key factors including, but not limited to, location, experience and skill set. Benefit eligibility includes healthcare, life and disability insurance, 401(k), monthly allowance, 20 days of PTO, 10 paid Holidays, and bonus and equity potential. Additional benefit offerings may be found at https://www.nationalmi.com/career-benefits/. National MI is an Equal Employment Opportunity employer and is committed to a diverse workforce. We value and actively seek to recruit, develop, and retain individuals with varied backgrounds and experiences reflecting the full diversity of the communities that we serve. It is the policy of the National MI to comply with all applicable laws concerning the employment of persons with disabilities.