Blue Eagle Swim TeamPart-Time Club Manager & BookkeeperPosition Overview Blue Eagle Swim Team is seeking a highly organized, dependable Part-Time Club Manager & Bookkeeper to oversee the club's bookkeeping, payroll, financial records, and day-to-day administrative operations. The position reports to the Board of Directors and works closely with the Head Coach, Lessons Director, and Treasurer. The ideal candidate has strong bookkeeping and organizational skills, hands-on QuickBooks and payroll experience , attention to detail, and the ability to work independently. Compensation & Schedule $25-$28/hour , based on experience and qualifications Approximately 20 hours/week , with seasonal flexibility Estimated annual compensation: $26,000-$29,000 Occasional evening/weekend availability may be required Hybrid/remote work may be available for some responsibilities Primary Responsibilities Bookkeeping & Finance Maintain accurate QuickBooks records and financial documentation Record and categorize income and expenses Reconcile bank and credit card accounts Manage accounts payable and receivable Process approved payments and reimbursements Track invoices, payments, and outstanding balances Assist with monthly financial reports, budgeting, and year-end closeout Provide records to the Treasurer, Board, and accountant Payroll Process payroll accurately and on schedule Collect and verify employee/instructor hours Maintain payroll records and confidentiality Coordinate with payroll providers and accountants Assist with

W-2/1099

reporting Administrative Support Support daily club operations and registration Maintain team, family, employee, and vendor records Assist with meet administration, purchases, renewals, insurance, and special projects Respond to routine administrative and billing questions Maintain professional communication with families, coaches, vendors, and Board members Board & Staff Coordination Provide timely financial information to the Board and Treasurer Monitor spending against the approved budget Work with the Head Coach and Lessons Director on payroll, billing, expenses, and administrative needs Follow Board-approved financial controls and procedures Authority The Club Manager & Bookkeeper implements Board-approved procedures but does not independently approve significant expenditures, enter contracts, hire or terminate employees, change compensation or fees, establish policies, or make coaching/program decisions.

Qualifications Required:

Bookkeeping, accounting, payroll, or financial administrative experience Hands-on QuickBooks experience Payroll experience Strong organization, accuracy, communication, and time-management skills Ability to maintain confidential information and work independently Proficiency with spreadsheets, Microsoft Office, Google Workspace, and administrative software

Preferred:

Nonprofit or youth sports experience USA Swimming club experience TeamUnify or similar software experience Experience working with volunteer Boards Financial reporting, budgeting, or payroll tax experience Key Expectations The successful candidate will keep financial records and QuickBooks current, process payroll accurately and on time, complete reconciliations, maintain organized documentation, meet deadlines, communicate financial concerns promptly, and provide accurate information to the Board. Equal Opportunity Blue Eagle Swim Team is committed to an inclusive, respectful, and professional environment and makes employment decisions in accordance with applicable federal, state, and local laws. Please submit your resume and cover letter to:

Pay:

$25.00 - $28.00 per hour

Work Location:

Hybrid remote in Nazareth, PA 18064