Finance Assistant-Front Desk Coordinator The Fogarty Center - 3.5 Barrington, RI Job Details Full-time From $22.12 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Life insurance Retirement plan Qualifications Computer operation Teamwork Confidential information handling English Documentation tools Data entry Organizational skills SharePoint Multi-line phone systems Productivity software Technical Proficiency Full Job Description Job Summary We are seeking an energetic and detail-oriented Finance Assistant-Front Desk Coordinator to join our dynamic team. This role combines front desk responsibilities with essential financial support, ensuring smooth office operations and excellent client communication. The ideal candidate will be a proactive multitasker with strong organizational skills, technical proficiency, and a passion for delivering outstanding customer service. This paid position offers an exciting opportunity to develop your administrative and financial skills within a collaborative environment.

QUALIFICATIONS

. English communication skills are mandatory, while Spanish language skills are valued.

• A minimum of two (2) years of work experience in a related field, or an equivalent combination of experience and education.
• Strong computer skills Microsoft Office, SharePoint and the ability to learn Agency self-directed software platforms.
• Time management, ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Strong verbal & written communication skills with attention to detail
• Demonstrated customer service skills with a professional demeanor and positive attitude
• Knowledge of and ability to work with a diverse population of adults with varying disabilities.
• Ability to treat confidential information with appropriate discretion.

JOB DUTIES

• Work with Business Office Manager in Self-Direction with all aspects of the administration of clerical duties agency based and with the self-directed programs.
• Greet visitors and clients warmly, managing front desk operations with professionalism and courtesy
• Answer multi-line phone systems promptly, directing calls efficiently and maintaining excellent phone etiquette
• Clerical duties include photocopying, faxing, scanning, filing and mailing.
• Sort and disburse daily mail.
• Keeping common areas organized, clean and stocked
• Preparing deposits, including scanning, at location deposits, and reporting.
• Preparing communications, such as letters, emails, and other correspondence
• Filing, binding, maintaining current files, for payroll and payroll management. Creating electronic folders, Scanning, editing, renaming, and uploading PDF's to shared
• file, and FMSE.
• Opening bulk mailings, alpha mailings, verify information as needed (SUTA)
• Assisting the Business Office Manager with creating and documenting policies and procedures
• Communicate & Collaborate with Self-Directed Team members and outside sources, offering generalized support.
• Independent decision making to best address the task at hand.
• Biweekly order supply and receipt of supplies
• Data entry into software systems
• Contract analysis and spending plan reporting
• Quarterly copayment and eligibility check for clients
• Work with time sensitive projects
• Additional duties as required.

Join us to be part of a vibrant team where your organizational talents and technical skills will make a real impact! We value proactive professionals who thrive on delivering exceptional service while supporting the efficient operation of our office. This is a paid opportunity designed to foster growth in administrative and financial expertise within a supportive environment.

Pay:

From $22.12 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement

Work Location:

In person