ACCOUNTS RECEIVABLE SPECIALIST

We are seeking an experienced and detail-oriented Accounts Receivable Specialist to join our accounting team. Responsible for maintaining and managing the daily accounts receivable function of the company. Primary duties include tracking and recording payments from customers, resolving discrepancies, ensuring the timely collection of outstanding invoices and maintaining accurate financial records. Collaborates closely with sales, department management and the executive team, to streamline processes.

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES

Invoicing and Billing Generate and distribute invoices accurately and on time, as well as reminder notices as necessary. Review customer agreements to ensure proper billing. Manage recurring billing schedules and update account information as required. Record and reconcile customer payments, including checks, ACH, wire transfers, and credit card transactions. Monitor and apply payments accurately against open invoices. Address and resolve discrepancies between payments and invoices. Collections Management Implement collection strategies to minimize outstanding balances. Monitor accounts receivable aging and identify overdue accounts. Contact customers to follow up on outstanding balances and negotiate payment plans when necessary. Escalate unresolved accounts to management or legal teams as needed. Reporting and Analysis Generate and maintain accounts receivable aging reports, payment status updates and collection progress. Support month-end and year-end close processes by reconciling AR accounts. Customer and Internal Relations Respond to customer inquiries regarding billing, payments, and account discrepancies. Collaborate with the sales and department managers to resolve disputes. Ensure customer satisfaction while enforcing payment terms and conditions. Build and maintain positive relationships with customers to facilitate prompt payment. Compliance and Documentation Maintain accurate records of invoices, payments and communications. Ensure compliance with company policies, financial regulations and internal controls. Assist with audits by preparing documentation and responding to auditor inquiries.

POSITION REPORTS TO

Director of Business Administration and/or Accountant

EDUCATION

High school diploma or equivalent required Bachelor's degree in accounting, finance or a related field (preferred)

REQUIRED KNOWLEDGE/EXPERIENCE

Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Excel Proven experience (5+ years) in accounts receivable or similar role Strong understanding of accounting principles and practices Experience with accounts payable is a plus Knowledge of collection laws and regulations is a plus

SKILLS & ABILITIES

Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders Attention to detail and accuracy in processing invoices and payments Excellent organizational and time management skills Ability to work independently and collaboratively in a team environment Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

Benefits:

401(k) + matching Health insurance Dental insurance Vision insurance Life insurance Paid time off

Schedule:

Day shift / Monday to

Friday Job Type:

Full-time Pay:

$16.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Accounting:

1 year (Preferred)

Accounts Receivable:

1 year (Preferred)

Work Location:

In person