Overview We are seeking a dynamic and detail-oriented Accounts Payable and Administrative Coordinator to join our finance team. This vital role combines managing accounts payable processes with providing essential administrative support across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating a strong understanding of financial systems, compliance standards, and administrative procedures. By ensuring accurate financial transactions and streamlined administrative operations, you will play a key role in maintaining the organization's financial health and operational efficiency. Responsibilities Accounts Payable and Accounting

• Process and maintain vendor invoices and supporting documentation.
• Review and reconcile vendor statements and resolve discrepancies in a timely manner.
• Enter Home Depot receipts and invoices into Sage Intacct.
• Retrieve, organize, and maintain invoices and receipts for automatic payments.
• Process approved online bill payments and make company deposits.
• Add and update vendor records in Sage Intacct as needed.
• Maintain accurate, complete, and organized accounts payable records.
• Conduct periodic audits of Sage Intacct records and remove outdated or unnecessary items in accordance with company procedures.
• Support accurate vendor tax information and 1099 record maintenance. Software and Systems
• Use Sage Intacct to maintain accounts payable, vendor, invoice, and related accounting records.
• Use SAP Concur for applicable expense and receipt processing.
• Maintain accurate and timely information within all assigned company systems. Employee Cards Fuel and Company Expenses
• Manage company fuel cards through Coast and company Home Depot cards.
• Coordinate fuel cards, Home Depot cards, and insurance requirements for new hires.
• Maintain accurate records for employee and company cards.
• Process fuel bills, maintain the fuel bill spreadsheet, and monitor fuel-related expenses and records. Supplies and General Administration
• Monitor and order company supplies as needed.
• Maintain necessary administrative files and records.
• Assist with administrative duties and special projects as assigned. Communication and Confidentiality
• Communicate professionally with vendors, employees, and management regarding accounts payable and administrative matters.
• Protect the confidentiality of company, employee, vendor, insurance, and financial information. Knowledge Skills and Abilities
• Working knowledge of basic bookkeeping and accounts payable principles.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
• Ability to organize priorities, manage multiple deadlines, and take initiative in a fast-paced environment.
• Proficiency with electronic filing systems, Microsoft Office programs, and 10-key data entry.
• Clear written and verbal communication skills and a consistent customer-service mindset.
• Ability to work independently while coordinating effectively with other departments. Preferred Experience
• At least one year of accounts payable or closely related administrative experience.
• Experience with Sage Intacct or comparable accounting software.
• Experience with SAP Concur, ServiceTitan, Samsara, Coast, or similar business systems is helpful.

Join us to be part of an energetic team dedicated to operational excellence! Your expertise will help ensure our financial integrity while supporting the smooth running of our administrative functions—making a tangible difference every day!

Pay:

$22.00 - $30.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person