Accounts Payable Specialist Job Summary The Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation. Duties & Responsibilities Code invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiency Process customer refunds, coordinating with site management and customer service to resolve them promptly Review daily credit card transactions for accuracy; research and escalate exceptions Manage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliations Research and resolve invoice discrepancies, communicating directly with vendors as needed Build and maintain Excel import templates for high-volume vendor payable files Keep vendor records, W-9s, and tracking tools accurate and current Assist with fleet assignments, store supply orders and coding, and banking as needed Support month-end close, including accruals and account reconciliations Look for opportunities to streamline AP workflows, and recommend process, control, or automation improvements Take on special projects and cross-train on adjacent accounting functions as team needs evolve Required Skills & Abilities Strong understanding of accounting principles and practices Solid technical skills in account reconciliation and month-end close Detail-oriented with strong organizational and problem-solving skills Self-starter who takes ownership of a process rather than waiting to be assigned the next step Track record of identifying inefficiencies and driving improvements, not just executing an existing checklist Efficient time management, with the ability to handle multiple responsibilities against competing deadlines Able to work independently and as part of a team Professional demeanor and positive attitude Education & Experience High school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred 3+ years of high-volume accounts payable experience required Proficiency in Microsoft Excel and QuickBooks Online required Experience with Bill.com and Emburse preferred but not required Comfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus