Accounts Payable Clerk Star Tex Propane Waco, TX Job Details Full-time 12 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Accounting systems Communication with suppliers Confidential information handling Spreadsheets Filing High school diploma or GED Vendor communication Associate's degree Accounting Quality data entry Office experience Full Job Description Position Summary The Accounts Payable Clerk is responsible for accurately processing vendor invoices, preparing payments, maintaining vendor records, and supporting the company's day-to-day accounting operations. This position works closely with propane delivery, service, fleet, plant operations, purchasing, and administrative teams to ensure invoices are properly documented, approved, coded, and paid on time. The ideal candidate is organized, detail-oriented, dependable, and comfortable working in a fast-paced, seasonal propane business. Essential Responsibilities Receive, review, code, and enter vendor invoices into the accounting system. Match invoices to purchase orders, receiving records, delivery tickets, work orders, or other supporting documentation. Process invoices related to propane purchases, transportation, equipment, fleet fuel, repairs, plant operations, cylinders, tanks, customer installations, and office expenses. Verify invoice pricing, quantities, taxes, payment terms, approvals, and general ledger coding. Prepare vendor payments by check, ACH, wire, or other approved methods. Reconcile vendor statements and research discrepancies, duplicate invoices, credits, and unapplied payments. Respond to vendor inquiries regarding invoices, account balances, payment status, and required documentation. Maintain accurate and up-to-date vendor records, including W-9s, payment information, certificates, and contact details. Monitor invoices for missing approvals or supporting documentation and follow up with the appropriate department. Ensure invoices are assigned to the correct department, location, vehicle, equipment, or customer job. Process employee expense reports and reimbursements in accordance with company policy. Maintain organized electronic and paper accounts payable files. Assist with month-end closing activities, including invoice accruals and accounts payable reconciliations. Assist with audits, reporting requests, and other accounting projects as assigned. Maintain confidentiality of company, vendor, employee, and customer information. Follow all company safety policies and procedures when visiting propane plants, yards, offices, or service locations. Required Qualifications High school diploma or equivalent. One to two years of accounts payable, bookkeeping, or office accounting experience preferred. Basic understanding of accounts payable and general accounting principles. Experience using accounting software and Microsoft Excel. Strong attention to detail and data-entry accuracy. Ability to organize work, meet deadlines, and manage multiple priorities. Professional communication skills and the ability to work effectively with vendors and coworkers. Ability to maintain confidential information. Dependable attendance and a strong work ethic. Preferred Qualifications Associate degree in accounting, finance, or a related field. Experience in propane distribution, fuel, energy, transportation, construction, HVAC, utilities, or service industries. Experience processing invoices related to inventory, fleet maintenance, purchasing, or service work. Familiarity with electronic invoice approval systems, ACH payments, expense reporting, and document management. Experience with vendor statement reconciliation and month-end close support. Work Environment This position is primarily performed in an office environment and may require occasional visits to company plants, warehouses, yards, or service locations. Employees must follow all applicable company safety procedures and use required personal protective equipment when entering operational areas. Compensation and Benefits Compensation will be based on experience and qualifications. Benefits may include health, dental, and vision insurance; retirement contributions; paid time off; paid holidays; and other benefits in accordance with company policy.

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person