An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
Full Time - Exempt Overview Equity Cooperative Livestock Sales Association is Wisconsin's largest livestock marketing cooperative and one of the largest livestock marketing organizations in the country. The Accounts Payable Coordinator is a key member of the accounting team, owning beginning-to-end accounts payable process across Equity's enterprise-wide cooperative. This role will be responsible for processing vendor invoices, accurate coding, reconciling discrepancies, timely disbursements, and internal controls across a multi-entity payment environment, and will service vendors, markets, members, and corporate office. Essential Functions Own the full AP cycle: review, code, and process vendor invoices across Equity's enterprise-wide cooperative; process outgoing payments by check, ACH/electronic transfer, or other approved method. Reconcile vendor statements and invoice activity against the general ledger; research and resolve discrepancies between invoiced amounts, PO/contract terms, and services or goods received. Maintain the vendor master file, including onboarding new vendors, collecting and verifying W-9s, and monitoring for accurate 1099 classification throughout the year. Prepare and file enterprise-wide 1099s annually, including electronic filing. Ensure invoices are approved in accordance with company approval workflow and authorization policy prior to payment. Support positive pay administration and coordinate stop payments on voided or reissued checks to help prevent check fraud and payment errors. Monitor outstanding and stale-dated checks; support unclaimed property/escheatment review and reporting as needed. Serve as the primary point of contact for vendor payment inquiries; communicate proactively to resolve issues and maintain strong vendor relationships. Maintain organized, audit-ready AP files and documentation, both physical and electronic. Assist with audits as needed. Support month-end close by assisting with AP-related accruals, reconciliations, and reporting as directed by the Controller or Senior Accountant. Assist with enterprise-wide accounting, journal entries, account reconciliations, and month-end reporting/metrics. Process private treaty transactions and assist with daily balancing and close-out. Identify and propose process improvements as the department grows and take initiative in implementing approved changes. Provide backup coverage and general support to accounting staff as needed. Maintain confidentiality of financial and member information. Perform other duties as assigned. Qualifications and Requirements Associate's degree in Accounting, Finance, or Business preferred, or equivalent work experience. Accounting/finance experience in a fast-paced corporate environment a plus. Experience with 1099 preparation and electronic filing preferred. Demonstrate the ability to be reliable and punctual on-site attendance is an essential function of this position to ensure adequate daily coverage, maintain team productivity and meet operational deadlines. Proficiency working across multiple ERP systems and Microsoft Office, such as, spreadsheets, accounting software, and online platforms to manage daily transaction volume. Sage 100 experience a plus. Strong attention to detail and reconciliation skills — able to trace discrepancies to root cause and proactively research discrepancies to resolution. Solid organizational and time-management skills; able to manage multiple entities and deadlines at once. Demonstrates exceptional verbal and written communication, interpersonal skills, working efficiently, and being well organized. Strong commitment to delivering high-quality, on-time, and accurate transactions/reports. Works independently and as part of a team, communicates with external and internal associates respectfully without needing much oversight. Growth mindset and initiative — comfortable operating in a growing, changing department and willing to take on new responsibilities, propose improvements, and adapt as processes evolve.
Pay:
From $25.00 per hour
Benefits:
401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid sick time Paid time off Vision insurance
