PACELLI CATHOLIC SCHOOLS

Job Description Accounts Payable & Tuition Billing Specialist

QUALIFICATIONS

Ability to maintain and ensure confidentiality of sensitive information and materials Demonstrated knowledge of basic office equipment, including computers and accounting software Possess basic accounting skills Possess basic clerical skills Possess good communication skills, including pleasant telephone manner Able to accept constructive criticism Is tactful and considerate Cheerful, possess good sense of humor Functions well under pressure, reacts calmly in emergency and stressful situations Possess organizational skills: self-directed Gives attention to detail Willing to accept responsibility Works well with others Dresses appropriately for the position

REPORTS TO

Controller

AREAS OF RESPONSIBILITY

Process purchase orders (PO's), encumbrances (ENC's), and Invoices; verify accuracy and completeness within the Microx electronic purchasing system. Research and resolve discrepancies between purchase orders, encumbrances, and invoices; liquidate encumbrances in the MIP accounting system. Review vendor statements and related correspondence; follow up promptly on outstanding invoices and encumbrances. Collaborate with other departments regarding purchasing activities and procedures, and related matters. Print and disburse payments; assembling supporting invoices and maintain accurate payment documentation. Maintain accurate and up-to-date vendor records. Maintain and replenish school petty cash funds in accordance with established procedures. Prepare 1099 forms and other applicable tax-related documents for vendors and parents. Prepare documentation for audits and provide assistance and information as requested by auditors. Assist the Central Office front desk and Scrip desk Assist other PCS office staff during peak work periods and staff absences. Prepare and process correspondence as directed by the Controller. Enter and post payments in Skyward. Administer tuition, scholarships, tuition assistance, and other fee billing through FACTS. Communicate with parents regarding tuition billing and related account matters. Prepare and distribute billings to parishes and families. Maintain professional, cooperative, and courteous relationships with system employees, parents, vendors, the public. Perform all other duties as assigned or as necessary to support the responsibilities of the position and as specified by the Controller.

Job Type:

Full-time Pay:

$18.00 - $20.00 per hour

Benefits:

403(b) Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid sick time Paid time off Referral program Vision insurance

Physical Setting:

Office Work Location:

In person