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SC
Shenandoah Community Health
Purchasing Coordinator/AP Backup
Career Insights for Accounts Payable / Receivable Clerk
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Based on West Virginia data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$45,333 / year median in West Virginia
-13% projected decline
Job Description
Shenandoah Community Health (SCH) is here to bridge the gap in healthcare access. As a Federally Qualified Health Center, we tackle the challenges of cost, transportation, and language barriers to ensure everyone in our community receives the care they need. We offer a comprehensive range of services, including primary care for adults and children, women's health, behavioral health, and oral health. Plus, we provide additional support services such as on-site pharmacy, labs, and radiology. Working at SCH isn't just a job; it's a chance to make a real difference in the lives of your neighbors. Join our team and become part of the solution! Visit our website at Shenandoah Community Health to learn more.
Solicits quotes and creates long-term purchase agreements with vendors/suppliers.
Ensures lowest price and best value is obtained to purchase supplies/equipment/services.
Creates and processes purchase orders in accounting software.
Track and report material backorders from vendors.
Communicates with vendors regarding deliveries and item/price discrepancies and quality of purchasesCoordinates delivery and reconciles packing slips to purchase orders.
Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and proceduresAssists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
Schedule and register staff for conferences, lodging, and travel.
Track and reconcile continuing education expense to policy/budget.
Backup Accounts Payable Manager including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
Other duties as assigned.
Strong computer skills with a knowledge of accounting and automated systems.
Maintenance of general ledger transactions, accounting sub-ledgers, supporting documentation.
Negotiation and conflict resolution
Job Summary:
The Purchasing Coordinator is an integral part of the SCH accounting team. This position is primarily responsible for coordinating supply and equipment purchases of Shenandoah Valley Medical System and its subsidiary Shenandoah Pharmacy, LLC. This position requires attention to detail, ability to work quickly and accurately, ability to work within deadlines, and to work well with others in a fast paced, deadline driven environment.SPECIFIC DUTIES AND RESPONSIBILITIES
Works with department managers to maintain adequate inventory/supplies.Solicits quotes and creates long-term purchase agreements with vendors/suppliers.
Ensures lowest price and best value is obtained to purchase supplies/equipment/services.
Creates and processes purchase orders in accounting software.
Track and report material backorders from vendors.
Communicates with vendors regarding deliveries and item/price discrepancies and quality of purchasesCoordinates delivery and reconciles packing slips to purchase orders.
Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and proceduresAssists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
Schedule and register staff for conferences, lodging, and travel.
Track and reconcile continuing education expense to policy/budget.
Backup Accounts Payable Manager including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
Other duties as assigned.
QUALIFICATIONS
Experience working in a Community Health Center PreferredProficient in Microsoft Excel, Access, WordAbility to manage multiple projects simultaneouslyStrong organizational and analytical skillsAble to read and understand technical forms and financial reportsWillingness to establish and maintain effective working relationships following IOCD principlesAbility to respond quickly and appropriately in urgent or emergency situations.Strong computer skills with a knowledge of accounting and automated systems.
Maintenance of general ledger transactions, accounting sub-ledgers, supporting documentation.
Negotiation and conflict resolution
Benefits
- Professional Development