Operations & Accounting Manager Location:

Kennett Square, PA Job Type:

Full-Time Reports To:

CFO & CEO

About Truebuilt Co. Truebuilt Co. is a veteran-owned commercial general contractor and construction management firm serving Pennsylvania, Delaware, and Maryland. We specialize in commercial renovations, new construction, retail developments, shopping centers, business parks, and mixed-use projects. Our mission is to simplify commercial construction by delivering exceptional service, transparent communication, and delivering highly creative design solutions to every project. As our company continues to grow, we're looking for an Operations & Accounting Manager who thrives in a fast-paced environment working closely with our small team and enjoys bringing order, efficiency, and accountability to every aspect of the business. Position Summary The Operations & Accounting Manager serves as the operational backbone of Truebuilt Co., overseeing financial administration, construction accounting, project administration, office operations, vendor management, and executive support. This role works closely with the project management team to ensure projects remain financially healthy, vendors are paid accurately, customers are billed on time, and internal systems operate efficiently. The ideal candidate enjoys creating processes, solving problems, managing details, and helping a growing company scale. ResponsibilitiesAccounting & Financial Management Manage daily accounting functions using QuickBooks Online. Prepare customer invoices and monitor accounts receivable. Process subcontractor and vendor invoices. Coordinate accounts payable and payment scheduling. Reconcile bank and credit card accounts. Prepare monthly financial reports and cash flow summaries. Assist with budgeting and forecasting. Coordinate with CPA for monthly and year-end reporting. Maintain job cost reporting and profitability tracking. Review project costs against budgets. Assist with payroll processing and employee reimbursements. Maintain financial records and documentation. Construction Administration Manage project setup from contract execution through closeout. Create and maintain project files within Buildertrend. Prepare subcontract agreements and purchase orders. Track certificates of insurance, W-9s, and subcontractor compliance. Process change orders and owner billings. Monitor lien waivers and project closeout documentation. Coordinate permits, inspections, and project documentation. Track project schedules and milestone deadlines. Assist project managers with administrative support. Operations Management Develop and improve internal operating procedures. Create workflows that improve efficiency and consistency. Maintain company software including Buildertrend, QuickBooks, Microsoft, and other business platforms. Coordinate office operations and administrative functions. Assist with vendor onboarding and subcontractor management. Organize company files, contracts, and documentation. Monitor company licenses, registrations, and insurance renewals. Support recruiting, onboarding, and employee records. Help implement automation and AI tools that improve company operations. Executive Support Manage executive calendar and scheduling. Coordinate meetings with clients, architects, engineers, and subcontractors. Prepare reports, presentations, and meeting materials. Track company goals and key performance indicators (KPIs). Assist with strategic planning initiatives. Handle confidential business information with professionalism. QualificationsRequired 5+ years of accounting, operations, construction administration, or office management experience. Experience with QuickBooks Online. Strong Microsoft Excel and Microsoft Office skills. Exceptional organizational and time management skills. Excellent written and verbal communication. Ability to prioritize multiple projects simultaneously. Strong attention to detail. Self-motivated with excellent problem-solving skills. High level of integrity and professionalism. Preferred Experience in commercial construction or real estate development. Experience with Buildertrend or similar construction management software. Understanding of construction accounting and job costing. Knowledge of AIA billing, lien waivers, and subcontract administration. Experience with payroll and HR administration. Associate's or Bachelor's degree in Accounting, Business Administration, Construction Management, or related field. Success in This Role After your first year, you will have helped: Establish accurate and timely monthly financial reporting. Improve project profitability through disciplined job cost tracking. Streamline accounting and administrative workflows. Reduce administrative burden on project managers. Ensure invoices, vendor payments, and change orders are processed efficiently. Improve operational systems that support company growth. Help build a scalable operational foundation as TrueBuilt expands throughout the Mid-Atlantic region. What We Offer Competitive salary based on experience. Performance-based bonus opportunities. Paid Time Off (PTO). Paid holidays. Retirement plan opportunities. Professional development and continuing education. Career growth within a rapidly expanding commercial construction company. Collaborative, team-oriented culture where your work has a direct impact on the company's success. Why Join Truebuilt Co.? At Truebuilt Co., every employee plays a meaningful role in shaping the future of our company. We're building more than commercial spaces—we're building long-term relationships, thriving communities, and a business known for integrity, craftsmanship, and exceptional client service. If you're someone who enjoys bringing structure to complexity, improving systems, and contributing to a growing company where your ideas matter, we'd love to hear from you. Truebuilt Co. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees can succeed.

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Flexible schedule Paid time off Professional development assistance Application Question(s): Tell us about a time you created a process and system for something that didn't previously exist. How did that make you feel? Tell us about a time that you were asked to help investigate a problem and find a solution to the problem in a short amount of time. How did you accomplish this? How did this make you feel? Tell us about a time you found a financial, billing, scheduling, or administrative mistake that someone else missed. What did you find, and what did you do about it? Truebuilt is a construction company. Things move fast, plans change, and occasionally someone walks through the door covered in drywall dust. Which sounds most like you? Why? A. I prefer a quiet, predictable office where everything follows a process. B. I like structure, but I don't mind when things get a little crazy. C. I actually enjoy fast-paced environments where every day is different. D. Put me in the middle of the chaos. I'll figure it out. A client calls the office upset because they haven't heard back from their project manager. The PM is in a meeting and you don't immediately know the answer. What would you say to the client? Which part of this job sounds the MOST enjoyable to you? Why? A. Reconciling accounts and making sure the numbers are right B. Organizing projects, documents, and office systems C. Talking with clients, vendors, and subcontractors D. Solving problems and figuring out things nobody has figured out yet E. Honestly... I like all of it

Education:

Bachelor's (Preferred)

Experience:

Accounts payable: 5 years (Preferred) Construction administrative: 5 years (Preferred)

Location:

Kennett Square, PA 19348 (Preferred)

Work Location:

Hybrid remote in Kennett Square, PA 19348