Payroll Manager

Payroll Manager Guardian Fleet Services Overview The Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, leads payroll staff, partners closely with HR and Finance, and drives continuous improvement in payroll processes. Reports to the VP of Human Capital. Key Responsibilities Payroll Operations Manage end‑to‑end payroll processing for all employees, including regular, supplemental, and off‑cycle payrolls. Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions. Maintain payroll records and ensure compliance with all applicable laws and company policies. Review and approve payroll reports, reconciliations, and journal entries. Compliance & Reporting Stay current on payroll laws, tax regulations, and reporting requirements. Oversee timely submission of payroll taxes and filings. Prepare and review year‑end documents such as W‑2s and 1099s. Respond to audits and inquiries from internal teams or external agencies. Systems & Process Improvement Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms. Identify opportunities to streamline workflows and improve accuracy and efficiency. Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting. Leadership & Collaboration Collaborate with Finance on budgeting, forecasting, and reconciliation activities. Provide exceptional customer service to employees regarding payroll questions. Train new managers on payroll processes and practices. Qualifications Required Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience). 5+ years of payroll experience, including multi‑state payroll, to include 2 years of managing payroll function. Strong knowledge of payroll regulations, tax laws, and compliance requirements. Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG). Excellent analytical, organizational, and problem‑solving skills. High level of accuracy and attention to detail. Preferred CPP (Certified Payroll Professional) or FPC certification. Experience with Paycor Experience with Smartsheet Familiarity with benefits administration and HRIS integrations. Core Competencies Ethical practices, integrity and confidentiality Leadership and team development Process improvement mindset Strong communication and interpersonal skills Ability to work under tight deadlines Customer‑service orientation

Physical Requirements:

Ability to remain seated at a workstation for extended periods while reviewing data and processing payroll. Consistent use of hands and fingers for typing, data entry, and computer-based tasks. Visual acuity to read spreadsheets, reports, and digital information on screens. Occasional standing, walking, or lifting of light office materials (typically up to 10-15 lbs). Clear verbal communication for meetings, employee inquiries, and cross‑department collaboration. Capacity to work in a standard office environment with typical noise levels and ergonomic conditions.

Benefits Offered:

Paid Holidays Two medical plans Two dental plans Vision $15K Employer paid Life and AD&D Voluntary Insurance plans 401(k) Plan Short Term Disability Long Term Disability Hospital Indemnity Cancer plan Accident PTO Employee Assistance Program Sign on Bonus Employee Referral Bonus EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications.