Global Mobility Administrator - Santa Clara

Global Mobility Administrator - Santa Clara

SCREEN SPE USA - 4.4

Santa Clara, CA Job Details Temp-to-hire $70,000 - $100,000 a year 1 day ago Benefits Paid housing Qualifications Tax law compliance support Employee onboarding Record keeping Contract review English Japanese Mid-level Bachelor's degree in business administration Lease or rental agreement management Bachelor's degree Accounting Organizational skills Business Administration Productivity software Human Resources Bachelor's degree in accounting Onboarding process management Business Travel scheduling Accounting Communication skills Payroll processing

Full Job Description Job Summary:

The Global Mobility Administrator is responsible for managing end-to-end expatriate administration, including visa processing, payroll coordination, housing and transportation support, tax compliance assistance, and relocation logistics. This role acts as a key partner between expatriates, finance, payroll, and vendors to ensure compliance, accuracy, and a smooth employee experience throughout the assignment lifecycle.

Salary Range:

$70,000 - $100,000. This is a temp to hire position (approx. 30 hours/week). Fluency in both English and Japanese is required for this role.

Essential Job Duties & Responsibilities:

Immigration & Compliance Manage new visa applications, renewals, and status changes for expatriate employees. Track and manage visa expiration dates and update records in the SEJ system. Maintain expatriate compliance with immigration, labor, and company requirements. Maintain emergency contact information for expatriates. Payroll & Compensation Collect and manage employee work time data, ensuring accurate input into required forms and systems. Perform bi-weekly payroll calculations and coordinate closely with SCREEN Payroll Division. Manage settlement of salary and bonuses with SCREEN Japan. Support payroll reconciliation and resolve discrepancies as needed. Tax & Financial Administration Coordinate personal tax declarations with KPMG. Collect and organize required data for tax returns. Support expatriates with tax-related documentation and timelines. Relocation, Travel Logistics Arrange flight bookings for temporary return leave. Coordinate hotel, rental car, and limousine arrangements for new expatriates and executive-level business travelers. Support onboarding and information delivery for newly assigned expatriates. Housing & Transportation Oversee company housing management, including: Payment instructions Contract review and approval Lease renewals, cancellations, and deposit collection Ongoing follow-ups with vendors and landlords Manage company-owned vehicle administration, including: New vehicle arrangements Renewals and cancellations Pre- and post-introduction support Communication with SCREEN - Japan Track and follow up on expatriate health checkups. Coordinate and manage global surveys and trainings (Heats, SVA, etc.). Manage arrangements related to signing (contracts, assignment documents, etc.). Specific projects as assigned.

Job Requirements:

Knowledge of visa processes, payroll coordination, and relocation practices. Strong organizational skills and attention to details. Ability to manage multiple priorities and handle confidential information. Strong communication skills (fluent in both English and Japanese).

Education & Experience:

Bachelor's Degree in Business Administration, Accounting, Human Resources or a related field preferred. Five years of experience in global mobility, accounting, general administration, or expatriate support preferred. Proficiency in Microsoft Office; experience with HR or payroll systems ideal